Summary

The HRIS Analyst II, provides overall support and maintenance of the HRIS systems including UKG UltiPro Core HR/Payroll, Time & Attendance, and other systems. The person in this role, will provide production support, including researching and resolving HRMS problems, unexpected results or process flaws; performing scheduled activities; recommending solutions or alternate methods to meet requirements. This individual is expected to support HR and Payroll departments.

The HRIS Analyst II, generates ad hoc reports/queries including advanced report-writing, maintaining and supporting a variety of reports. This position serves as the primary contact for customer support to Human Resources, Payroll and its employees. This position is a shared resource and will collaborate with the Company's IT team to provide solutions, enhance existing processes and automate manual functions. This position will participate and/or lead new system implementations, deployment of system upgrades and patches, and other system changes to meet business needs. This position conducts training, including developing user procedures, guidelines and documentation for new hires on the use of UltiPro, the company's HRIS system. This person will also train new system users on updated processes and system functionality. The HRIS Analyst II, will perform all duties related with HR Information Technology.

Salary Range: $80,000 - $90,000

Essential Job Functions

• Maintains and supports the HRIS systems (HR and Payroll)
• Collaborates with the Vice President, Administration, Director, IT and Group Vice President, Operations.
• Maintains the highest level of confidentiality, integrity and accuracy of all data in the HRIS and affiliated systems.
• Identifies, recommends and implements new functionality in the HRIS system to automate manual / inefficient processes.
• Manages and collaborate with IT, the relationship with our HRIS / HRMS vendor. Periodically review new functionality and enhancement offered by our vendor.
• Enters status changes, new hires, garnishments, etc. for assigned groups. The HRIS Analyst II, will process HR changes requiring special processing and will maintain a log of special requests from facilities e.g., transfers, new job codes, etc.
• Acts as the primary contact for customer support and the efficient use of the HRIS system and time and attendance software for Human Resources and Payroll.
• Assists in the review, testing and implementation of the HRIS system upgrades and patches.
• Assists in the development of standard reports for ongoing customer needs and processes routine reports (census, unemployment, WOTC, etc.) as requested while ensuring that efficient and meaningful reports are generated.
• Develops procedures, written guidelines, and manuals for effective communication and business operations related to the HRIS system.
• Trains new system users upon hire and when requested.
• Provides support on the self-service portal.
• Serves as company liaison and system administrator for the HRIS systems.
• Provides analytical insights and reports to improve HR processes and systems.
• Performs other duties as assigned.

Qualifications:

2-3 years of HRIS, UKG (UltiPro) required.

Strong understanding of HR processes and data flow including eligibility requirements, enrollment rules, employee benefits, timekeeping and wage and hour laws

Payroll processing experience/knowledge preferred.

Advanced experience in Microsoft Word, Excel, PowerPoint and Outlook

Must be detail oriented & able to meet deadlines.

Excellent communication skills required.

Must have excellent customer and teamwork skills.

Education and/or Experience

Bachelor's Degree or equivalent, 3-5 years of related experience and/or training and 10+ years of management experience; or equivalent combination of education and experience. Master's degree preferred.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Computer Skills

Advanced knowledge of all Microsoft Office applications.

Certificates, Licenses, Registrations

Competencies

To perform the job successfully, an individual should demonstrate the following behaviors:

Quality: Consistently produces high quality work (accurate, neat, and thorough). Strives to improve productivity, processes and quality. Demonstrates strong knowledge and skills related to the job. Presents a professional image with dress, demeanor, and manners. Maintains clean workspace, company equipment and company vehicles. Safety is a high priority; performs job safely.

Communication: Communicates clearly, concisely, effectively, professionally and timely. Exhibits good listening and comprehension skills. Keeps others appropriately informed and shares ideas even when unpopular. Listens to what others have to say. Maintains open and active communication with colleagues. Effectively uses knowledge and experience in asking, probing, and anticipating issues to ensure quality is provided.

Teamwork: Fosters the spirit of working with each other. Displays respect, courtesy, politeness, tact, and openness. Handles conflict in an appropriate and professional manner. Builds relationships, promotes cohesiveness, models collaboration with others. Considers impact and issues for our customer and other departments. Engages other impacted departments early for solutions.

Persistence: Develops workable alternatives and solutions. Exhibits persistence in following assignments through to completion. Promotes process improvements.

Reliable: Responds in a timely manner. Is honest, ethical, value-driven and trustworthy. Keeps commitments made, completes assignments and meets deadlines. Accountable--Takes responsibility for own actions and performance. Meets attendance and punctuality guidelines. Available and accessible.

Entrepreneurial: Takes initiative and appropriate action. Is engaged and committed to achieving the company's mission. Pursues better ways to get things done and takes appropriate risks. Keeps up to date with competitor information and market trends. Controls costs and thinks in terms of profit, loss and added value. Is committed to the satisfaction of customers.

Leadership: Provides clear direction around a vision. Creates actionable plans and is proactive & anticipatory. Demonstrates innovative approaches and solutions. Is an example for employees and others. Accepts responsibility for individual and team performance. Makes appropriate and timely decisions and takes action on decisions. Sets clear and reasonable performance expectations. Motivates and empowers others. Delegates tasks appropriately. Recruits staff of a high caliber. Provides feedback to subordinates that is timely and direct. Recognizes subordinates for their contributions and effort. Encourages continuous growth and learning in others. Shows respect for others and their ideas. Helps others manage through change.

Passion: Is excited and creates enthusiasm about the company's future. Promotes a sense of company pride. Displays sense of pride in the department and its contributions. Displays passion for the job.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to walk and sit. The employee is occasionally required to stand. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. Always practice good judgment and refer to the safety guidelines.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Always practice good judgment and refer to the safety guidelines.

The noise level in the work environment is usually moderate.