Why G3?

G3 Enterprises is an industry leader in packaging, logistics, real estate and minerals solutions. Our diverse portfolio of businesses create a variety of opportunities for career growth. We believe in fully leveraging the talent within our organization, presenting employees with challenging work, opportunities for job rotations, special projects, and a changing landscape. Apply Today! We Exist for You to Succeed.

Summary
Under limited supervision and on own initiative performs advanced administrative and business tasks that are commensurate with and in support of the Production and leadership teams of assigned Division(s). Responsible for manpower planning, Manning schedules, compliance, and fielding inquiries.

Essential Functions
This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.
* Schedules and plans manpower requirements optimally utilizing employee skills and abilities to obtain the best productivity rates on any given production line. Partners with shift team leaders regarding running lines and special staffing needs for the shift. Includes posting and distributing Manning schedule and Manning list.
* Manages employee equipment qualification matrices.
* Completes shift summary using absence report; calculates shift totals and overtime rates. Notes and reports attendance incidents.
* Participates approving, processing, and tracking vacation hours for the union work force.
* Responsible for employee timecards and payroll functions in ADP for Operations team members. Includes completing daily and weekly timecard reconciliation payroll process for the union work force.
* Responsible for compiling data and constructing site-specific reports on a weekly basis.
* Participates in FMLA and employee hours tracking leveraging ADP software.
* Prepares simple to complex presentations from rough outline via MS-PowerPoint. Also prepares materials for training sessions or other meetings, to include agenda, binder, and presentation preparation.
* Tracks and prepares templates related to employee documents. Includes establishing and maintaining files, binders and records including employee personnel files.
* Facilitates new employee onboarding training documents and evaluations.
* Works with sensitive information and documents and maintains confidentiality.
* Maintains Employee Communication Board.
* Reads and interprets Collective Bargaining Agreement for the Union.
* Monitors conference room calendars, schedules meetings throughout the facility, arranges meetings for leaders and coordinates room preparation and catering as needed. Also responsible for assisting with department event coordination and facilitation.
* Processes expense reports for employees and leaders and processes invoices.
* Screens telephone calls, receives, and directs visitors, and resolves routine and some complex inquiries. Resolves most questions and problems and refers only the most complex issues to higher levels.
* Event planning for company events that may encompass site selection, contract negotiation, site preparation, and catering coordination.
* Provides general administrative support and back-up to other administrative assistants in the department.
* Responsible for ordering supplies, lunches, arrange for equipment maintenance, and handles meeting and facility arrangements.
* Contributes to maintaining aesthetics of office (clean, safe) environment.
* Conducts data entry including job postings, interview schedules, and training records.
* Manages projects with longer term focus while maintaining day to day tasks.
* Maintains satisfactory attendance, to include timeliness.
* Responsible for understanding and complying with applicable quality, environmental and safety regulatory considerations.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Minimum Qualifications
* Bachelor's Degree; or High school diploma or State-issued equivalency certificate plus 4 years of experience providing production/operations support, administrative support, payroll support, and/or production scheduling experience.
* Experience in the use of business software (Microsoft Word, Excel, Outlook, and PowerPoint at an intermediate level).
* Experience handling sensitive and confidential information.
* Candidates for this position must have a valid driver's license and a safe driving record. Required to obtain a California driver's license or appropriate state driver's license within 30 days of hire.
* Required to travel for special events as needed.
* Required to work overtime and weekends when necessary.
* Experienced in reading and comprehending simple instructions, correspondence, and memos.
* Experienced in writing simple correspondence and procedures.
* Skilled in adding, subtracting, multiplying, and dividing in all units of measure, using whole numbers, common fractions, and decimals.

Preferred Qualifications
* Bachelor's in Business Administration OR high school diploma or State-issued equivalency certificate plus 6 years of production/operations support, administrative support, payroll support, production scheduling experience.
* Industrial relations experience in a union integrated facility.
* Experience working with ADP timekeeping software.
* Experience working in a Production or Manufacturing environment
* Experience supporting Operations
* Customer service experience
* Experience answering questions and performing tasks that arise in a union workplace.
* Experience reading and interpreting the language in union contracts.
* Experience working under pressure, meeting aggressive deadlines, and making sound decisions.
* Experience communicating professionally with employees regarding scheduling.
* Experience working independently with little or no supervision.
* Skilled in maintaining accuracy and flexibility under varied time, priority, and job assignment changes.
* Experience reading and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
* Experience writing routine reports, correspondence, and procedures.
* Experience effectively presenting information and responding to questions in one-on-one and small group situations to customers, clients, and other employees of the organization at many levels.
* Experience using discretion when dealing with confidential information.
* Possess good organizational/record keeping skills; skilled in multi-tasking.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, feel, talk, and hear. The employee is occasionally required to stand, walk, and reach with hands and arms.

Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually moderate.

Compensation

1. Hiring Hourly Rate: $28.51 - $33.51.
2. Actual compensation amount paid may be lower or higher to be determined by factors other than race and gender such as the education, experience, knowledge, skills and abilities of the applicant, internal equity, and alignment with market data.

Perks & Benefits

1. This position includes a competitive benefits package.
2. Please click to view our full list of benefits.

EEO/AA M/F/Vet/Disability