Under the general supervision of the administrative lead in Plastic Surgery the incumbent provides a full spectrum of administrative support to the division faculty, to include but not limited to: complex travel preauthorization, coordination and reimbursements, process basic financial transactions, event and seminar coordination, reports preparation, database maintenance, and maintenance of the office filing system (shared drive). Responsible for managing complex calendars, meeting activities, and educational conferences and courses. Coordinate preparation of academic review and merit files. Respond to a variety of information requests and disseminate information through interpersonal, telephone, and electronic communications. Incumbent will interact with diverse individuals within and outside the UCSD setting. Incumbent will be expected to meet frequent and changing deadlines, and perform duties as assigned.

• Four (4) years of related experience, education/training, OR a Bachelor's degree in related area.

• Demonstrated high-level experience in a scientific, research, or academic setting. Must be able to perform at a high level of proficiency and competency.

• Demonstrated ability to work independently, exercise good judgement, identify problems, interpret policy, and recommend solutions.

• Extensive PC and software experience to include Windows, Microsoft Office Suite (Word, Excel, PowerPoint), and Internet Navigation.

• Advanced organizational skills to meet many concurrent deadlines on a variety of projects. Must be able to prioritize workload while keeping functions in perspective and encourage others to work with you to complete projects.

• Demonstrated ability to act on initiative and exercise independent judgement in executing a wide variety of functions and maintaining absolute reliability in handling confidential and sensitive matters.

• Proven ability to perform, maintain confidentiality, and exercise tact, diplomacy, and flexibility in interacting with supervisor, faculty, staff, patients, residents, medical students, and the public.

• Demonstrated skill in prioritizing workload to meet daily production schedule.

• Excellent oral and written communication skills, including use of correct English grammar, punctuation, and spelling.

• Demonstrated strong interpersonal skills and the ability to clearly communicate information to a broad variety of people.

• Ability to keep legible, accurate, and retrievable notations, including handwriting.

• Ability to take direction.

• Skill in implementing Departmental and University regulations and procedures.

• Familiarity working in a Plastic Surgery specialty setting.

• Employment is subject to a criminal background check.

• Must be willing to work occasional overtime to meet deadlines.

• Must have access to reliable transportation.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit .

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy please visit:
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UC San Diego is a smoke and tobacco free environment. Please visit for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.