California State University, Dominguez Hills is seeking an Accounts Payable Specialist II to join their Toro Auxiliary Partners team in Carson, CA! In this hybrid role, you'll play a vital part in managing grant and contract accounts within the Office of Sponsored Research and Programs (OSRP). Your responsibilities include AP pay cycles, purchase order maintenance, and financial system administration, offering a valuable opportunity to gain experience in higher education and grants management. Don't miss your chance to join a collaborative team known for their commitment to diversity, innovation, and academic excellence.

Apply today to work towards enhancing academic programs and fostering inclusivity!

Another Source's client,California State University, Dominguez Hills, is recruiting an Accounts Payable Specialist II to join their Toro Auxiliary Partners team.

The California State University, Dominguez Hills Toro Auxiliary Partners ("TAP") is a non-profit organization and was incorporated in 1968 as a partner of the California State University, Dominguez Hills (CSUDH) to provide supplemental services that enhance core academic programs which are an integral part of the University's educational mission. CSUDH is a highly diverse, metropolitan university primarily serving the South Bay area of Los Angeles County.

Learn more about TAP: https://www.csudhauxiliarypartners.org/

About the role:

The Accounts Payable Specialist II reports to the Assistant Director, Post-Award, works with the Post-Award team, and assists in all accounts payable and accounting operations of the Office of Sponsored Research and Programs (OSRP) related to grant and contract accounts.

Hourly Range: $25-$33/hour

View more about the benefits: https://www.csudhauxiliarypartners.org/post/employee-benefits

Essential Duties and Responsibilities:

Run the AP Pay Cycles:

Post information to journals, registers, and ledgers; analyze, assemble and compile data used in the generation of financial reports and/or analysis
• Run the various pay cycles for auxiliary payroll tied to grant and contract accounts
• Process wire payments in the Wells Fargo portal, and the Finance Enterprise system
• Audit the trial balance for accuracy before checks are printed and released to vendors

• Sort checks for distribution and contact various departments for check pick up
• Research and follow up on reimbursement checks that are not picked up by employees

Purchase Order Maintenance:

• Setup and closeout of purchase orders
• Verify all required compliance elements are present
• Encumber funds in Finance Enterprise
• Post payments and adjust encumbered balances

Finance Enterprise Functional Assistance:

• Perform a number of ongoing systems administration activities for the TAP's financial software program (Finance Enterprise)
• Unsettled claim user follow-up with Post-Award analysts
• Responsible for creating new suppliers in Finance Enterprise

Accounts Payable Compliance Activities:

• Identify, track, and clear Accounts Payable compliance issues
• Escalate unresolved compliance issues to the appropriate manager
• Develop and maintain business processes to support this effort, leveraging automation

Stop Payments and Voids:

• Process and control void checks and stop payments
• Handle monthly processing of stale-dated & escheated checks
• Work with GL group to assist in bank reconciliation process
• Maintain file of canceled and void checks and escheated payments

Other:

• Maintain records
• Monitor the accounts payable email
• System testing for upgrades
• Accounts Receivable for Contracts as necessary
• Archiving and boxing of documents as needed
• Primary point of contact for pulling audit samples and other projects as requested

Minimum Qualifications and Experience:

• Bachelors' Degree in accounting, finance or related field or equivalent experience.
• Minimum of three years of progressively responsible accounts payable, general accounting or business experience.
• General knowledge of Generally Accepted Accounting Principles (GAAP), including three-way matching principles.
• Ability to apply financial and accounting concepts, policies and procedures, as well as related regulatory compliance requirements.
• Must demonstrate proficiency with Microsoft Excel and Word, web browsers, query tools, integrated financial systems (document imaging system and ERP system), and/or other types of records management systems.
• Work independently; and make sound decisions and recommendations regarding accounts payable and accounting activities.

Preferred Skills/Abilities:

• Finance Enterprise financial system experience a plus.
• An understanding of tax reporting regulations (1099, 1042S and 592B) experience preferred.
• Procurement Card (P-Card) reconciliation experience a plus.
• Previous experience in higher education a plus.
• Excellent interpersonal and communication skills
• Strong organizational skills
• Ability to build and maintain effective working relationships

Equal Employment Opportunity:

The TAP is an Affirmative Action/Equal Opportunity Employer and does not discriminate against persons on basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex sexual orientation, covered veteran status, or any other protected status.

EEO/AA/Disability/Veterans:

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may contact the TAP Human Resources Office at (310) 243-1070.

Another Source works with their clients, on a retained project basis. We are committed to building inclusive candidate pools as we partner with hiring teams. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. As you read through the job posting and review the list of qualifications (required and/or preferred), please do not self-select out if you feel you do not meet every qualification. No one is 100% qualified. We encourage you to apply and share your story with us.

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