Consistent with Amy's core value that we take care of each other, the People Administrator is responsible for supporting the implementation of Amy's people strategies at the company's manufacturing facility. The position is accountable on all aspects of our reception area, including warmly greeting visitors and directing them according to their needs while following our policies and practices. They are a key member of the People team, supporting candidate, new hire and employee touchpoints and administration. They handle general office duties including regular mail pickup and delivery, maintaining office supplies, processing packages for delivery, liaison for office machines and performs various other projects as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES Other duties may be assigned.

Greet visitors in a warm manner and help them as needed. Maintains a record-keeping system to meet food safety and food defense requirements by managing the Envoy system and training visitors on Good Manufacturing Practices (GMPs) and other key plant requirements.
• Direct callers to destination, take messages as needed.
• Support basic benefit inquiries, such as enrollment, and guides employees to the Amy's Third-Party Administrator (TPA) or the Amy's Benefits Helpdesk as appropriate.
• Assemble benefits folders and other documents for New Hire and Benefit Orientations.
• Upload employee documentation to Employee File Management (EFM) in the People Technology System (PTS).
• Maintain security and confidentiality of employee records.
• Process Leave Requests in the PTS.
• Create employee badges and timecards. Monitor quantity of cards on hand and order in advance of when needed.
• Sort and distribute pay checks.
• Manage Carpool Program and Clean Commute program.
• Ensure the receptionist area is covered, train temporary receptionists in Food Safety and People Safety protocols as needed.
• Sort daily US Mail and posts all outgoing mail. Follows proper mail handling requirements and/or distribute. Maintain adequate postage on postage meter.
• Daily process all special delivery letters, packages, etc. for UPS, FedEx, DHL or other carriers.
• Maintain adequate stock of office supplies. Take regular inventory and place orders with Facilities as needed. When items are received, stock the designated areas.
• Maintain and post conference room calendar.
• Maintain office machines (copiers, fax machines, shredders, etc.) in good working order. When service is required, contacts appropriate vendor or IT. Updates users via email of status of key office equipment.
• Other projects typically for human resources as assigned.

It is the responsibility of all employees to uphold the mission of the Amy's Food Safety and Quality Policy. This includes following all Food Safety and Sustainability programs and participating in all required training.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION

• High school diploma or general education degree (GED); or equivalent combination of education and experience.

EXPERIENCE

• One to two years of related administrative experience and/or training.
• Must have a clean DMV record.

SKILLS

LANGUAGE SKILLS

• Must be fluent in Spanish and English with the ability to read and write in both languages.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.

MATHEMATICAL SKILLS

• Ability to perform basic mathematical calculations including adding and subtracting.
• Must also be able to check numbers for accuracy.

REASONING ABILITY

• Ability to apply common sense understanding to carry out simple one- or two step instructions.
• Ability to deal with standardized situations with only occasional or no variables.

TECHNOLOGY SKILLS

• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
• Ability to use electronic email, office suite software, web browser software

CERTIFICATES, LICENSES, REGISTERATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit and reach with hands and arms. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 15 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and color vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

TRAVEL Minimal

Bay area California Compensation Range: $21.10-28.50/hr