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Administrative Aide
Gilroy, CA
Job Description
| Requisition Number | 19-1011289 |
| Post Date | 11/13/2019 |
| Title | Administrative Aide |
| City | Gilroy |
| State | CA |
| Description | The Salvation Army Mission Statement: The Salvation Army, an international movement, is an evangelical part of the universal Christian Church. Its message is based on the Bible. Its ministry is motivated by the love for God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination. OVERVIEW: The Administrative Assistant/Family Services is the chief liaison between the Commanding Officers/County Coordinators and all donors, the public, members of the Advisory Organizations and Headquarters. She/he is also responsible to assist all special events and fundraising activities. The Administrative Assistant/Family Services performs a variety of highly responsible, confidential and complex secretarial and administrative duties, provides information and assistance to the public/clients and partner agencies, performed in keeping with the mission and vision of The Salvation Army in Gilroy. DUTIES: * Must be able to supervise the operation of the Family Services in the absence of the Corps Officers. * Manage daily client base and coordinate with other staff or volunteers to ensure that duties and assignments are met. This includes Food Pantry, Homeless Lunch Program, Homeless showers, PG&E assistance, rent/deposit assistance, and clothing vouchers. * To participate in a team effort and support the Corps Officers in meeting the needs of the community. * Manage the operations of the Family Service Department and to facilitate the specific program elements. * Attend all meetings required at local, county or Divisional level. * Keep statistics of all Corps and Social Services programming. Prepare monthly reports including Finance report, GIK report, and Food Bank Report, etc. * Implement and enforce all Salvation Army personnel policies. * Responsible for payroll records and submitting payroll bi-weekly online. * Responsible for Second Harvest of Silicon Valley (Food Bank) ordering. * Responsible to make sure deposits are made in a timely manner and mail appeal is sent to Arizona weekly. * Submit accounts payable (Workflow) weekly and maintain files. * Submit deposit batch header and attachments weekly, by Friday. * Compose and mail donor/partners thank you letters/cards. * Pick up supplies when necessary from Food Bank, Martha's Kitchen and other Stores. * Do scheduling and invitations and other duties as needed for annual Kettle Kick-off. * Responsible for Kettle support (i.e. interviews, transportation, counting, deposits, kettle program data entry, etc.) * Contact Advisory Board members for meetings, do agenda and make sure minutes are completed. * Other duties as assigned. QUALIFICATIONS * Must have a current California Drivers License * Must be a possessor of a positive Christian experience who is willing and able to share it * Must have an understanding and acceptance of The Salvation Army's mission, philosophy and principals. * The ability to plan, implement and evaluate recreational programs that meet the needs of youth and adults in the community * Ability to maintain confidentiality * Ability to work with limited or no supervision * Leadership qualities including self-discipline, initiative and a responsible attitude toward clients and other staff members will be essential attributes in this position * Ability to maintain file system, accurate client documentation and records (organizational and client management skills) * Data entry experience is required * Ability to establish and maintain relationships with other community service agencies * Excellent communication skills * Ability to interact with people from diverse backgrounds * Ability to work independently, and as part of a team. * Ability to multi-task * High school diploma or equivalent * Two years equivalent work experience preferred * Must be computer literate in computer applications and platforms including database management software and basic office software (Word, PowerPoint, etc.), and have basic knowledge of office equipment (Fax, copy machine, etc) * Must be bilingual in English / Spanish |
| Requirements | QUALIFICATIONS * Must have a current California Drivers License * Must be a possessor of a positive Christian experience who is willing and able to share it * Must have an understanding and acceptance of The Salvation Army's mission, philosophy and principals. * The ability to plan, implement and evaluate recreational programs that meet the needs of youth and adults in the community * Ability to maintain confidentiality * Ability to work with limited or no supervision * Leadership qualities including self-discipline, initiative and a responsible attitude toward clients and other staff members will be essential attributes in this position * Ability to maintain file system, accurate client documentation and records (organizational and client management skills) * Data entry experience is required * Ability to establish and maintain relationships with other community service agencies * Excellent communication skills * Ability to interact with people from diverse backgrounds * Ability to work independently, and as part of a team. * Ability to multi-task * High school diploma or equivalent * Two years equivalent work experience preferred * Must be computer literate in computer applications and platforms including database management software and basic office software (Word, PowerPoint, etc.), and have basic knowledge of office equipment (Fax, copy machine, etc) * Must be bilingual in English / Spanish The Salvation Army is an Equal Opportunity Employer and Prohibits Discrimination and Harassment of Any Kind: The Salvation Army is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at The Salvation Army are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. The Salvation Army will not tolerate discrimination or harassment based on any of these characteristics." |
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. The Salvation Army is committed to providing reasonable accommodation for qualified job applicants, job candidates, and employees with disabilities to ensure they enjoy equal access to all employment opportunities and benefits of employment as required by the Americans with Disabilities Act. EEO is the Law.
Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
2+ years
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