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Fund Manager (Floater)
Los Angeles, CA
Job Description
ResponsibilitiesUnder the general direction of the Manager of Research Administration,
act as a float Fund Manager for the Department of Medicine.Prepare all
internal documentation and provide liaison to all University entities necessary
for the preparation of all Department contract and grant proposals.
In this role, you will be responsible for all fund activities of designated accounts from fund inception to closure such that financial activities and records do not deviate from approved policy and procedures; process Transfer of Funds, Cost Transfers (NPEARs & PETs), No Cost Extensions and Request Approval to Spend funds; reconcile monthly ledgers; compile fiscal information to be used to prepare annual budgets, monthly financial statements including projections utilizing information from University ledgers, Query Database (QDB), and the University On-line Financial Reports; provide guidance to the PI and other research faculty for funded projects to assure proper expenditure; prepare and/or approve purchasing documents, expenditure invoices and other charges, and resolve any accounting problem or irregularities on a timely basis.Assist in the preparation of new research proposal applications to federal, non-profit, and private agencies, editing drafts, collaborating with investigators and gathering all the information necessary for submission; assist in preparation of pre-award budgeting including salary, equipment, supplies and other expenses used in the proposed research; track proposal status and sponsored research negotiationprogress; and ensure all necessary documents are complete and submitted.Must be able to adapt quickly to changing priorities.
In this role, you will be responsible for all fund activities of designated accounts from fund inception to closure such that financial activities and records do not deviate from approved policy and procedures; process Transfer of Funds, Cost Transfers (NPEARs & PETs), No Cost Extensions and Request Approval to Spend funds; reconcile monthly ledgers; compile fiscal information to be used to prepare annual budgets, monthly financial statements including projections utilizing information from University ledgers, Query Database (QDB), and the University On-line Financial Reports; provide guidance to the PI and other research faculty for funded projects to assure proper expenditure; prepare and/or approve purchasing documents, expenditure invoices and other charges, and resolve any accounting problem or irregularities on a timely basis.Assist in the preparation of new research proposal applications to federal, non-profit, and private agencies, editing drafts, collaborating with investigators and gathering all the information necessary for submission; assist in preparation of pre-award budgeting including salary, equipment, supplies and other expenses used in the proposed research; track proposal status and sponsored research negotiationprogress; and ensure all necessary documents are complete and submitted.Must be able to adapt quickly to changing priorities.
Qualifications
Required:
* Mathematical skills for the preparation of complex calculations and forecasts and to identify and resolve complex financial problems.
* Skill in writing concise, logical and grammatically correct correspondence.
* Skill in working as part of a team composed of faculty, staff and administrators.
* Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and non-University entities
* Ability to use judgment when dealing with confidential information.
* Skill in performing a variety of tasks independently with minimal direction in a timely matter under conditions of fluctuating workloads, competing requirements, and changing deadlines and priorities.
* Demonstrated ability to operate a computer with a Windows environment utilizing MS Office to perform word-processing, spreadsheet analysis, and database programming and management.
* Ability to accurately use 10 key adding machine
* Reading skills to comprehend University policies and procedures
* Skill in organizing and maintaining up to date, accurate bookkeeping records on-line and maintaining alpha-numeric files.
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the complete University of California nondiscrimination and affirmative action policy, see: UC Nondiscrimination & Affirmative Action Policy.
Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
Open
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