Facilities Coordinator
Scotts Valley, CA 
Posted 23 days ago
Job Description

Facilities Coordinator


ETR (Education, Training and Research) is a national non-profit passionate about our mission to improve health and increase opportunities for youth, families and communities. We seek to promote equity and justice through understanding and addressing the ways health and education outcomes are influenced by the complex interactions between people and their environment. As a learning organization with a focus on mission-driven impact, we value diversity and inclusion of different perspectives and ideas, collaboration and continuous learning, both within the organization and in our partnerships.  We are looking for people who share our passion for health equity, social justice and learning.


We envision a world where all people have the information, skills and opportunities to lead healthy lives. With the purpose of reducing disparities and increasing equity in health and education, we uplift and support our partners to do work across the country and around the globe in four main areas:
  • HIV, sexual, and reproductive health (HIV/SRH)
  • Equity and inclusion in Science, Technology, Engineering, and Math (STEM) fields
  • Alcohol, tobacco, and other drugs
  • School-based health and wellness
We achieve our vision and mission by linking innovation and research to practice. We drive the science through program development, applied research and evaluation and scale innovation through capacity building and dissemination.


Reporting to the Chief Operating Officer (COO) this position is responsible for daily coordination and support of activities to ensure efficient and safe operation of ETR offices and distribution center including developing and supporting effective processes, ensuring that each workspace functions properly; responding to requests and coordinating communications with facility maintenance personnel, contractors, vendors or landlords; and workstation and environment control requests. This position also supports new office development, associated moves or office refurbishments.  Position located in Scotts Valley.


  • You possess excellent communication and relationship-building skills with colleagues, partners and clients with utmost integrity, courtesy and diplomacy.
  • You are capable of embracing the ideas of others and seek to understand others’ points of view in order to further our shared mission and vision.
  • You enjoy working independently as well as collaboratively to meet goals and deadlines. You are capable of using technology to effectively and professionally communicate with co-located and remote colleagues.  
  • You are self-motivated and capable of strategically prioritizing multiple tasks in a fast-moving environment.
  • You embrace a spirit of learning and curiosity in your work and proactively seek out answers and solutions to questions and challenges that arise.


  • 3 – 5 years’ experience in operations or facilities coordination or related field.
  • POWER USER of mainstream office applications and platforms (e.g. Microsoft Office and Office 365, Slack).
  • Highly skilled in development of scalable and repeatable systems-powered processes and solutions.
  • Demonstrated ability to coordinate, plan, document and track a small project or phases of a larger project, as normally obtained through two years of entry-level project management coordination experience.
  • Strong communication skills, both oral and written, and interpersonal skills are required to effectively communicate with internal and external stakeholders at all levels.
  • Excellent organizational skills and the demonstrated ability to effectively coordinate, plan, monitor and track projects and work in process.
  • Experience developing and managing a project including scope development, work breakdown, budgeting and scheduling, as well as the general role and function of team members/vendors that are required to effectively plan and coordinate project activities.
  • Experience coordinating office personnel moves and other facilities-related activities. Prefer experience in the evaluation/selection of vendors and the processing of purchasing invoices.
  • The ability to handle multiple tasks/priorities and the ability to work under specific time constraints are required.
  • Exceptional analytical and problem-solving skills is required to address basic and routine issues.
  • Ability to work well with diverse teams and coordinate multiple tasks and responsibilities.
  • Ability to develop creative solutions to difficult problems within policy guidelines and funding restrictions.
  • Requires the ability to be available to work after-hours and to respond to facility emergencies in off hours.
  • Requires routine travel within Northern CA.
  • Clean DMV record, a valid driver’s license, and proof of vehicle insurance.

ETR employees enjoy a competitive salary, amazing 401(K) and health benefits as well as generous PTO and holiday pay.  You will contribute to making a difference in the world!

For more detailed information about this position and ETR, please visit our website:
ETR is proud to be an Equal Opportunity Employer - EEO and AA Employer/VET/Disabled. ETR has a vision where all staff - regardless of race, ethnicity, sexual orientation, gender identity, age, socioeconomic background, or religious affiliation - feel there is space for a diversity of experiences to be represented, respected and valued.


Job Summary
Start Date
when filled
Employment Term and Type
Regular, Full Time
Hours per Week
Work Hours (i.e. shift)
Required Education
Required Experience
3+ years
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