Under the general direction of the Manager of Research Administration,
act as a float Fund Manager for the Department of Medicine.Prepare all
internal documentation and provide liaison to all University entities necessary
for the preparation of all Department contract and grant proposals.
In this role, you will be responsible for all fund activities of
designated accounts from fund inception to closure such that financial
activities and records do not deviate from approved policy and procedures;
process Transfer of Funds, Cost Transfers (NPEARs & PETs), No Cost
Extensions and Request Approval to Spend funds; reconcile monthly ledgers;
compile fiscal information to be used to prepare annual budgets, monthly
financial statements including projections utilizing information from
University ledgers, Query Database (QDB), and the University On-line Financial
Reports; provide guidance to the PI and other research faculty for funded
projects to assure proper expenditure; prepare and/or approve purchasing
documents, expenditure invoices and other charges, and resolve any accounting
problem or irregularities on a timely basis.Assist in the preparation of
new research proposal applications to federal, non-profit, and private
agencies, editing drafts, collaborating with investigators and gathering all
the information necessary for submission; assist in preparation of pre-award
budgeting including salary, equipment, supplies and other expenses used in the
proposed research; track proposal status and sponsored research
negotiationprogress; and ensure all necessary documents are complete and
submitted.Must be able to adapt quickly to changing priorities.
* Mathematical skills for the preparation of complex calculations and forecasts and to identify and resolve complex financial problems.
* Skill in writing concise, logical and grammatically correct correspondence.
* Skill in working as part of a team composed of faculty, staff and administrators.
* Interpersonal skills to communicate diplomatically and effectively with all levels of faculty, staff and non-University entities
* Ability to use judgment when dealing with confidential information.
* Skill in performing a variety of tasks independently with minimal direction in a timely matter under conditions of fluctuating workloads, competing requirements, and changing deadlines and priorities.
* Demonstrated ability to operate a computer with a Windows environment utilizing MS Office to perform word-processing, spreadsheet analysis, and database programming and management.
* Ability to accurately use 10 key adding machine
* Reading skills to comprehend University policies and procedures
* Skill in organizing and maintaining up to date, accurate bookkeeping records on-line and maintaining alpha-numeric files.
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.