The position will provide support to the Naval Air Warfare Center, Weapons Division (NAWC, WD) located in China Lake, CA; Pt Mugu, CA; San Nicholas Island; and surrounding Government Coastal areas.
This position resides within customer's office spaces; the candidate will be required to interface with personnel that they directly support as well as others resident in the office.
Will act in a most professional manner, coordinate schedule with other staff members and or co-workers, and ensure duties and office coverage are priority. This position will require meeting, greeting, and directing a multitude of people throughout a day in person or via phone conversation
Regular and recurring duties will include responding to customers requiring support, responding to email, responding to telephone callers and other requests for services. This position will provide customers with accurate and complete information on administrative support processes, procedures, and documentations requirements.
Duties will include preparation, review, and editing correspondence, reports and other documents.
The position will be responsible for customer calendars, coordinate meetings and keeping calendar on track throughout the day.
Additional duties will include duplication and routing of documents, scheduling meetings, and conferences to include setup and facilitate video teleconferences.
Position will provide support to executive level meetings, will act as the primary/backup point and facilitator of meetings, conferences and VTCs held within the Management Information Center (MIC); will schedule VTC's, provide VTC setup, and meeting facilitator as determined by the staff office operations officer.
The incumbent will operate within the Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and other systems (SharePoint, VTC support, and DTS) on a daily basis.
The position will prepare and review travel orders, process vouchers, and other forms required utilizing the government travel systems, such as Defense Travel System ensuring travel is in accordance with Joint Travel Regulations (JTR).
Administrative support may require supporting executive staff with office responsibilities to include budgeting, personnel records and payroll and brother duties as assigned.