Secretary II
Ridgecrest, CA 
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Job Description
Job Title
Secretary II
Location
CA ChinaLake - Ridgecrest, CA 93555 US (Primary)
Category
Administrative Support
Job Type
Full-time
Education
High School / GED
Travel
Up to 25%
Security Clearance Required
Secret
POSITION OVERVIEW AND PRIMARY DUTIES AND RESPONSIBILITIES (ESSENTIAL FUNCTIONS):

The position will provide support to the Naval Air Warfare Center, Weapons Division (NAWC, WD) located in China Lake, CA; Pt Mugu, CA; San Nicholas Island; and surrounding Government Coastal areas.

This position resides within customer's office spaces; the candidate will be required to interface with personnel that they directly support as well as others resident in the office.

Will act in a most professional manner, coordinate schedule with other staff members and or co-workers, and ensure duties and office coverage are priority. This position will require meeting, greeting, and directing a multitude of people throughout a day in person or via phone conversation

Regular and recurring duties will include responding to customers requiring support, responding to email, responding to telephone callers and other requests for services. This position will provide customers with accurate and complete information on administrative support processes, procedures, and documentations requirements.

Duties will include preparation, review, and editing correspondence, reports and other documents.

The position will be responsible for customer calendars, coordinate meetings and keeping calendar on track throughout the day.

Additional duties will include duplication and routing of documents, scheduling meetings, and conferences to include setup and facilitate video teleconferences.

Position will provide support to executive level meetings, will act as the primary/backup point and facilitator of meetings, conferences and VTCs held within the Management Information Center (MIC); will schedule VTC's, provide VTC setup, and meeting facilitator as determined by the staff office operations officer.

The incumbent will operate within the Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) and other systems (SharePoint, VTC support, and DTS) on a daily basis.

The position will prepare and review travel orders, process vouchers, and other forms required utilizing the government travel systems, such as Defense Travel System ensuring travel is in accordance with Joint Travel Regulations (JTR).

Administrative support may require supporting executive staff with office responsibilities to include budgeting, personnel records and payroll and brother duties as assigned.

REQUIRED QUALIFICATIONS AND EXPERIENCE:
  • Ability to research policy, procedural guidance, and historical files to identify precedents.
  • Ability to work independently on projects requiring research and preparation of briefing charts and other presentation materials as directed.
  • Ability operate proficiently utilizing Windows Office suite of software to include Microsoft Word, Excel, Power Point and Outlook.
  • Knowledge of the NAWC WD organizational structure.
Afognak Native Corporation, Alutiiq LLC and their subsidiaries are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, citizenship, disability, protected veteran status or any other characteristic protected by applicable federal, state or local laws.

Afognak Native Corporation, Alutiiq LLC and their subsidiaries is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.

 

Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
Open
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