Proposal Coordinator
Baltimore, MD 
Posted 20 days ago
Job Description
Proposal Coordinator
Job Locations US
ID 2021-1509
Category Marketing/Business Development
Type Full-Time

Jensen Hughes is seeking a remote Proposal Coordinator in the U.S. The Proposal Coordinator supports the Proposal + Capture Marketing function by performing duties which include assisting with proposal development and production; developing and executing direct marketing initiatives; and providing additional sales, vendor management, and market research support as needed regionally. You will be aligned with strategy and business development teams to support all major opportunities and proposals as needed regionally.

Since 1939, we have been at the leading edge of safety, security and risk-based engineering and consulting, serving the most complex global projects. In addition, we pride ourselves on driving code and standard development and adoption throughout the world and across industries. We planted our roots with a commitment to earning your trust and protecting lives, property and reputation. Today, we continue to work at the forefront of the professional services industry in safety, security and risk-based science, engineering and consulting. Our Company + Principles honor our past while looking to the future. The range of services we provide are how we achieve our Purpose: to make our world safe, secure and resilient. This purpose and commitments within each of four Principles (People, Industry, Client, Performance) reflect our company culture and how we serve our clients within the world we work and live today.


    Supports Regional Proposal Leader to lead and assist with proposal activities.
  • Organizes, produces, and assembles proposal submissions including RFI's, RFQ's, RFP's, LOI's, SOQ's, SF330's, and Vendor Registrations.
    • Helps to coordinate strategic client vendor procurement, registration and management with Finance, Contracts and other business areas as needed.
    • Contributes to building a repository of materials specific to regional needs.
    • Updates client and project information in the marketing project and personnel database, Cosential, including project descriptions, staff resume updates and other shared knowledge used by the proposal team.
    • Adheres to established proposal and knowledge management templates and quality standards while adhering to established Jensen Hughes Brand guidelines.
  • Assists in other marketing and/or business development areas as requested or assigned.

Adheres to proposal capture process.


  • Prior experience with architecture, engineering or consulting firm is preferred.
  • Prior experience in sales / business development is a plus.
  • Proficient in MS office suites - Outlook, Excel, Word, PowerPoint and Teams.
  • Experience in Adobe InDesign.
  • Experience in CRM systems - i.e. Microsoft Dynamics, SalesForce, Cosential HighRise
  • Knowledge of Microsoft Dynamics and / or Cosential is preferred.
  • Ability to understand principles of layout and application to marketing materials.
  • Ability to manage multiple proposals and deadlines by evaluating changing business and conditions.
  • Experience collecting data from a variety of stakeholders and functional business areas, including project managers and finance to generate proposals within respective region.
  • Strong written and verbal communication skills required.
  • Exceptional attention to detail, quality control review, and proofreading skills required.

EOE AA M/F/Vet/Disability


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
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