Job Title: Payroll Coordinator

Reports to: Controller

Location: Los Alamitos, CA

FLSA Status: Full-Time / Non-Exempt

COMPANY OVERVIEW

Dynalectric L.A. has been in the electrical services contracting business since 1950. Our skill, experience, purchasing power, and access to technical and financial resources enable us to complete your project in a timely manner with cost competitive performance. Owned by EMCOR, the largest U.S. specialty contractor, Dynalectric L.A. has a nationwide network of sister companies experienced in working together, linking our strengths to meet our customers' needs and to provide integrated project delivery.

We provide electrical, transportation, telecommunications and building control system integration services. Our commercial electrical services division performs specialty electrical contracting work as well as design/build projects. Our transportation division performs all phases of underground network and traffic control technology. Our telecommunications division specializes in the installation of voice-data systems and DC power plants and cabling. KDC Systems, our controls division, provides products and services for environmental monitoring, HVAC, lighting control, process control, security and UL panel fabrication and prefabrication.

We maintain our excellent reputation by consistently meeting the needs of our clients, producing quality work on time and in a cost competitive manner. We welcome the opportunity to work with you on your upcoming projects and are ready to meet the challenges unique to your needs.

SUMMARY

The Payroll Coordinator ensures pay is processed on time, accurately, and in compliance with local, state and federal requirements. The position will be responsible for the weekly processing of union and non-union employee payrolls, submitting tax payments and other required reporting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Other duties will likely be assigned.

• Ensures accurate information for current and new employees is reflected in payroll database, verifying, and providing inputs regarding data and pay changes (new hires, transfers, pay increases, position changes, terminations and other maintenance activities)
• Set up individual payroll files to reflect wage level, withholding, garnishments, and all appropriate state and federal taxes;
• Implements, maintains, and reviews payroll processing to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions;
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates;
• Prepares and maintains accurate records and reports of payroll transactions;
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices. Including accurate and timely completion of internal and external payroll reporting requirements;
• Collect and review time sheets for accuracy, completeness and approval of the appropriate supervisor;
• Contact the appropriate party and/or supervisor to correct or change time as needed;
• Submit paperwork for worker's compensation claims. Follow up claims, file reports and notify injured employees of benefits, needs and requirements. Review, complete, submit and file all appropriate forms;
• Process and communicate garnishment report information with the various governmental agencies as needed. Update computer payroll and personnel files based on activities;
• Submit new hire information to the Employment Development Department. Assist in benefits audits as required;
• Input coded time information and print payroll checks;
• Add safety coupons, correspondence and announcements to payroll checks as needed.
• Sort and distribute payroll checks as per the manpower list or individual instructions;
• Updates information in personnel files as needed;
• Respond to Social Security and other governmental audits and informational requests as needed;
• Calculate weekly state and federal tax deposit requirements. Deposit funds per requirements as authorized by the
• Print reports and reconcile weekly deposits;
• Complete, file and pay quarterly 941, 940, State Unemployment Insurance, Sales Tax and State returns. File DE-6 magnetic media as required;
• Research, resolve and communicate with governmental agencies regarding tax letters and issues;
• Maintain and insure backup for all appropriate tax files;
• Manage certified payroll reports and provide copies of certified payroll reports for accounts receivable file, project manager file and the customer as required;
• Obtain contract work authorization information, build the job file and fill out the statement of compliance for the weekly payroll report;

QUALIFICATIONS

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PREFERRED EDUCATION and/or EXPERIENCE

• 3-5+ years experience working in a payroll capacity, preferably with other electrical construction or union contractors;
• Bachelor's Degree in Finance or similar field from an accredited college or university preferred;
• Working knowledge of federal, state, and city regulations and guidelines;
• Knowledge of the principles of financial recordkeeping and records management;
• Ability to review and interpret source documentation for compliance with rules and regulations (e.g. local/state/federal);
• Must be detail oriented with the ability to multi-task; work with interruptions; and adjust to changing priorities;
• Ability to work well independently as well as cooperatively with others;
• Must be able to maintain security of confidential or sensitive information;
• Proficient with Microsoft Office applications, including Excel formulas and formatting;
• Knowledge of LCP Tracker, City of LA OCPS, CA ECPR online certified payroll programs;

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The physical demands of this position are those associated with working in a typical office environment.

While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. This role requires communicating verbally and in writing one on one, in small groups, as well as presenting to larger groups of employees. This role requires the ability to work at a computer (reading and keying) for extended periods of time. The employee must move within the office to retrieve files and meet with employees in their offices or conference room. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, or crouch. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled