FIN Controllers Office

Full Time

74762BR

Job Summary

The Timekeeping Business Systems Analyst applies skills as a seasoned, experienced professional with a full understanding of time and attendance systems, industry-wide business process and analysis practices and organizational policies and procedures, timekeeping and payroll business processes, and analytical practices. The Timekeeping Business Systems Analyst is responsible for resolving a wide range of complex functional and technical issues in support of UCSF's HBS Time and Attendance system. The Timekeeping Business Systems Analyst functions as the primary HBS data analyst, requirements analyst, and quality assurance analyst for new system enhancements and upgrades for HBS and for UCPath enhancements and upgrades that are related to timekeeping and absence management. The Timekeeping Business Systems Analyst resolves a wide range of business process issues of moderate to complex scope. Demonstrates good judgment in selecting methods and techniques to obtain solutions.

Under the general direction of the UCPath and HBS Systems Manager/Project Manager, the Timekeeping Business Systems Analyst position is a key role in the Systems Unit of the UCSF Controller's Office Payroll Services Department. This position is the primary analyst who provides support to ensure the successful implementation of changes to and the effective maintenance of the HBS Time and Attendance System. This position supports the day-to-day operational needs of the HBS Processing Center and the Payroll Services Department.

To see the salary range for this position (we recommend that you make a note of the job code and use that to look up): TCS Non-Academic Titles Search (ucop.edu)

Please note: The compensation ranges listed online for roles not covered by a bargaining unit agreement are very wide, however a job offer will typically fall in the range of 80% - 120% of the established mid-point. An offer will take into consideration the experience of the final candidate AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Department Description

Vision:
To be trusted leaders providing exceptional payroll solutions and respectful customer care.

Mission:
To provide customers best-in-class payroll solutions through UC systemwide advocacy, optimized system integration, empathetic customer support, and seamless business processes.

The mission of the UCSF Controller's organization is to deliver full accounting services and related systems for faculty, staff, and students, UCSF Foundation, all University departments, and any outside entities who have a business relationship with the University. Services provided include General Ledger, Capital and Cash Accounting, Payroll, Student Loan Billing and Collections, Contracts and Grants Accounting, and Foundation Accounting. The Office uses sophisticated technology to account for and report on UCSF's financial activity.

Payroll is a major unit of the Controller's Office. The Controller's office utilizes various systems to collect, disburse, and report on funds. The payroll unit provides payroll collection and management for approximately 300 departments, as well as time and attendance and pay processing, systems management, project management, and accounting services. The primary functions include the facilitation of timely payments to approximately 30,000 employees per month.

The HBS Processing Center is responsible for collecting time information for the UCSF community and for generating payroll files for UCPath to ensure that employees are paid timely and accurately in compliance with FLSA requirements, collective bargaining agreements, and University policies and practices. The HBS Processing Center is also responsible for tracking leave usage and maintaining leave balances for the UCSF community.

The Systems Unit within Payroll is responsible for supporting business processes, technical changes, and maintenance of the UCSF HBS time and attendance system and the UCPath system as it relates to absence management.

Required Qualifications

• BA or BS degree in Accounting, Finance, Business, IT or other related field and 3+ years of directly related experience; and/or equivalent combination of experience/training.
• 3-5 years of experience in systems analysis
• Proficiency in BRIO, SQL, or similar query tools for ad hoc reporting, analysis, and data issue resolution
• Broad knowledge relating to software design and the software development life cycle (SDLC)
• Full working knowledge of MS Suite (Access, Word, Excel, PowerPoint, Project, Visio), SmartSheet
• Demonstrated functional and technical knowledge of timekeeping/time and attendance systems
• Ability to provide sophisticated functional systems analysis within the payroll, absence management, and timekeeping system domains
• Critical, systems thinker able to track interconnected processes and data flow and to develop and document functional systems requirements
• Excellent problem-solving skills, with the ability to synthesize findings and develop alternative solutions
• Thorough knowledge of business and process analysis functions.
• Thorough Knowledge of related areas of IT.
• Strong skills and knowledge of methodologies associated with the analysis of processes and problems, information flow, and architecture.
• In-depth understanding and skill in process and systems requirement documentation standards, such as Use Case modeling, User Story creations, and narrative description.
• Demonstrate a proactive approach to identifying opportunities and must have exemplary follow-up and follow through to prompt resolution of identified issues and risks and follow-up and follow through of various documentations
• Demonstrated ability to work with others from diverse backgrounds.
• Self-motivated and works independently and as part of a team. Able to learn effectively and meet deadlines. Demonstrates problem-solving skills.
• Thorough knowledge of business processes and procedures.
• Demonstrated testing and test planning skills.
• Demonstrated effective communication and interpersonal skills. Demonstrated ability to communicate technical information to technical and non-technical personnel at various levels in the organization. Interpersonal and communication skills to work with both technical and non-technical personnel at various levels in the organization.
• Quantitative and Analytical skills
• Detail and quality orientation
• Ability to work effectively in a deadline-driven environment
• This position is remote-based and requires one to work on-site four to six times a year (at the employee's expense) at our Mission Center office, located at 1855 Folsom Street, San Francisco.

Preferred Qualifications

• Graduate degree MBA/MPA
• PMP Certification
• CPP Certification
• Knowledge or University accounting, financial, and HR policies
• Knowledge of project management methods, and the ability to coordinate moderately complex systems projects.
• Experience with payroll or HRIS systems and business processes
• Experience with PeopleSoft HCM, payroll, and GL modules and configurations
• Familiarity with Lean principles, tools, and methodologies

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

Campus

Job Code and Payroll Title

007584 BUS SYS ANL 3

Job Category

Accounting / Finance

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Career

Percentage

100%

Location

Flexible (combination of onsite and remote work), Mission Center Building (SF)

Shift

Days

Shift Length

8 Hours

Additional Shift Details

M-F 8-5 Pacific