ESSENTIAL DUTIES AND RESPONSIBILITIES

Community Ministry

1. Represent The Salvation Army within the faith-based community.
2. Provide assistance within the guidelines of The Salvation Army, including referrals to other faith-based resources as needed.

General Office Duties

1. Produce and process office correspondence, including letters, emails, and mass mailings.
2. Maintain and inventory all Salvation Army equipment and supplies, including the ordering of office supplies.
3. Keep and compile accurate records ensuring that reporting and record-keeping follow policy and procedure.
4. Answer incoming telephone calls, assisting the caller with information, referrals and appointments as needed.
5. Maintain a clean, uncluttered, and safe office and storeroom environment.

Social Services

1. Interview and assist clients within the guidelines of each assistance program, referring to other resources as needed and maintaining records according to procedures.
2. Attend meetings and collaborate with other community agencies and resources to ensure knowledge of their programs to provide referrals and avoid duplication of services.
3. Seek, obtain, and maintain vendor relationships to assist clients.
4. Develop, coordinate and participate in seasonal distributions including, but not limited to, holiday food & toys, back to school and summer camp for children and adults.

Food Pantry

1. Organize and maintain an ongoing pantry of food items within guidelines.
2. Develop resources to ensure donations of food items.

Volunteers

1. Recruit, train and manage volunteers to assist with the center programs and special events.
2. Recruit, develop and maintain an active Advisory Board.

Fundraising and Resources

1. Assist Field Representative with identifying and applying for local sources of grants, in-kind donations and other income to ensure the financial stability of the Service Center.
2. Assist Field Representative and Service Extension staff in maintaining documentation and reports as needed for each funding source.
3. Organize and supervise annual fundraising events, including a kettle campaign.
4. Ensure that all paperwork involving donations of cash and gift-In-kind items is complete according to policy.

Public Relations & Social Media

1. Work with the Public Relations Director and the Field Representative to properly promote programs and respond to questions from the public on various media platforms.
2. Act as The Salvation Army representative for the local community.
3. Submit copies of all public relations interviews, newspaper stories, and other materials to the Divisional Headquarters, ensuring any required paperwork is complete and on file.
4. Seek out sources of non-cost publicity for the center and its activities, maintaining positive media relationships.
5. Attend meetings and present program information to volunteer groups, local churches, service clubs, businesses, community meetings, and others.

Emergency Disaster Services

1. Assist in the work and ministry of EDS as needed.

Other

1. Travel is necessary including local meetings, presentations, special events, off-site multi-day training and general office duties.
2. Perform other duties not necessarily mentioned above but may be requested to ensure the overall success of the Service Center and The Salvation Army.

KNOWLEDGE, SKILLS, ABILITIES AND OTHER QUALIFICATION REQUIREMENTS

1. High school diploma
2. The minimum age is 21
3. Minimum two (2) years Secretary/Administrative Assistant experience preferred
4. Minimum one (1) year social service experience preferred
5. High level of professionalism and confidentiality
6. Computer literate in Microsoft Word, Excel, Publisher, Outlook and TEAMS preferred
7. Position requires the use of a personal vehicle with optional mileage reimbursement. Must maintain current a state of residence class C driver's license, registration and proof of insurance.
8. Knowledge of The Salvation Army and its organizational structure is preferred
9. A person with high integrity with professed Christian beliefs and lifestyle who is comfortable discussing Christianity with children and adults
10. Excellent communication skills, both written and verbal
11. Professional telephone etiquette
12. Excellent organizational skills
13. Attention to detail and ability to track and present accurate information
14. Ability to work independently and with minimal supervision
15. Ability to work well in a rapidly changing work environment and manage multiple tasks at one time
16. Maintain a good rapport and communication with other staff members, volunteers, vendors and the public

CERTIFICATES, LICENSES, REGISTRATIONS:

1. Possess and maintain a valid California Class C Drivers License
2. Possess and maintain current vehicle registration
3. Possess and maintain current vehicle insurance
4. Complete The Salvation army vehicle course training
5. Current Food Handlers Certification or obtain within 30 days of beginning of employment
6. Complete Protecting the Mission training
7. Complete Salvation Army harassment training

PHYSICAL REQUIREMENTS:

1. Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis
2. Ability to grasp, push, and pull objects
3. Ability to reach overhead
4. Ability to lift to 25

Qualified individuals must be able to perform the essential duties of the position with or without accommodation. A competent person with a disability may request a modification or adjustment to the job or work environment to meet the position's physical requirements. The Salvation Army will attempt to satisfy requests as long as accommodation would not result in an undue hardship.