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Executive Assistant I
San Francisco, CA
Job Description
Genesis10 is seeking an Executive Assistant I for an on-site 3-month contract position with a leading client in San Francisco, CA. This role pays $40 /hour W2 based on experience.
Job Duties:
About Genesis10:
Ranked a Top Staffing Firm in the U.S. by Staffing Industry Analysts for six consecutive years, Genesis10 puts thousands of consultants and employees to work across the United States every year in contract, contract-for-hire, and permanent placement roles. With more than 300 active clients, Genesis10 provides access to many of the Fortune 100 firms and a variety of mid-market organizations across the full spectrum of industry verticals.
For contract roles, Genesis10 offers the benefits listed below. If this is a perm-placement opportunity, our recruiter can talk you through the unique benefits offered for that particular client.
Benefits of Working with Genesis10:
For multiple years running, Genesis10 has been recognized as a Top Staffing Firm in the U.S., as a Best Company for Work-Life Balance, as a Best Company for Career Growth, for Diversity, and for Leadership, amongst others. To learn more and to view all our available career opportunities, please visit us at our website.
Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Genesis10 is an Equal Opportunity Employer/Minorities/Female/Disabled/Veteran
Job Duties:
- Provide executive administrative support performing diverse administrative and clerical duties and anticipating the team's needs.
- Handles confidential information discreetly and professionally.
- Responsible for calendar management, correspondence, expense reports, travel arrangements, and HR needs.
- Handles incoming inquiries, research and communicates in a professional and timely manner.
- Responsible for meeting coordination, video conferencing and scheduling, and organizing proper room setup as needed.
- Prepares materials for meetings as requested.
- Coordinates various calendar events.
- Perform duties in a professional manner that includes thorough planning and research to result in completed assignments of the highest quality.
- Other duties/projects as requested.
- Under general supervision, provides administrative support to the leadership team to include the executing, maintaining, and coordinating complex calendar of meetings and travel.
- Interacts with senior leaders and executives within the organization and with outside professional organizations.
- Highly proficient in managing multiple executives' calendars including scheduling of clients and internal employee meetings within Outlook.
- Heavy travel scheduling experience which includes, booking trips that require multiple segments, making sure meetings do not overlap with travel requirements as well as handling last minute travel changes.
- Provides superior client service during all interactions with clients, vendors, internal partners, and teammates.
- Strong verbal and written communication skills and the ability to work in a team environment.
- Effectively and decisively communicates on assignments to limit the need for multiple interactions with segment head and/or staff.
- Professional liaison that facilitates information flow, using clear and fact-based communication
- Anticipates deliverables for upcoming milestones and is prepared with information. *
- Handles HR related tasks which includes onboarding/offboarding new hires, system access, timecards, purchasing and expenses.
- Handles confidential information and documents with discretion.
- Collects, compiles, and analyzes moderately complex data and information for inclusion in reports and presentation materials; also includes general running of reports as needed.
- Performs proactive problem research and assists in resolution.
- Manages day-to-day office operations, composes written communications as needed.
- Completes work in fast paced, changing environment without compromising accuracy.
- Clearly and immediately communicates and elevates any problems/issues.
- Assists with special projects for events, new processes, or presentations as they arise.
- High School Diploma or Equivalent experience
- 5+ years relevant experience supporting executive management.
- Strong working knowledge of Word, Excel, PowerPoint, Outlook, Microsoft Teams *
- Preferred knowledge of Workday, CWT (travel system) and Salesforce *
- Reliable, proactive, and self-motivated *
- High-level problem-solving skills with the ability to prioritize and anticipate needs in fast pace, high pressure environment. *
- Ability to engage with Executive Level Management
- Excellent written and verbal communication skills
- Strong organizational and time management skills
- Exercises sound judgment, discretion, and confidentiality in all matters
- Takes initiative and works independently on routine as well as more complex matters.
- Proven ability to manage multiple calendars and projects at one time.
About Genesis10:
Ranked a Top Staffing Firm in the U.S. by Staffing Industry Analysts for six consecutive years, Genesis10 puts thousands of consultants and employees to work across the United States every year in contract, contract-for-hire, and permanent placement roles. With more than 300 active clients, Genesis10 provides access to many of the Fortune 100 firms and a variety of mid-market organizations across the full spectrum of industry verticals.
For contract roles, Genesis10 offers the benefits listed below. If this is a perm-placement opportunity, our recruiter can talk you through the unique benefits offered for that particular client.
Benefits of Working with Genesis10:
- Access to hundreds of clients, most who have been working with Genesis10 for 5-20+ years.
- The opportunity to have a career-home in Genesis10; many of our consultants have been working exclusively with Genesis10 for years.
- Access to an experienced, caring recruiting team (more than 7 years of experience, on average.)
- Behavioral Health Platform
- Medical, Dental, Vision
- Health Savings Account
- Voluntary Hospital Indemnity (Critical Illness & Accident)
- Voluntary Term Life Insurance
- 401K
- Sick Pay (for applicable states/municipalities)
- Commuter Benefits (Dallas, NYC, SF)
- Remote opportunities available
For multiple years running, Genesis10 has been recognized as a Top Staffing Firm in the U.S., as a Best Company for Work-Life Balance, as a Best Company for Career Growth, for Diversity, and for Leadership, amongst others. To learn more and to view all our available career opportunities, please visit us at our website.
Genesis10 is an Equal Opportunity Employer. Candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Genesis10 is an Equal Opportunity Employer/Minorities/Female/Disabled/Veteran
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Temporary, Full Time
Required Education
High School or Equivalent
Required Experience
5+ years
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