We invite you to review our current professional staff openings to learn about the opportunities available across the firm.

About Us

Skadden, Arps, Slate, Meagher & Flom LLP (Skadden) has forged a reputation as one of the most prestigious law firms in the world. By relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients' legal issues. We are recognized as a global powerhouse for complex transactions, litigation/controversy issues, and regulatory matters, as well as for the open, collaborative relationships we build with clients. Our attorneys, who reflect diverse backgrounds and perspectives, collaborate seamlessly across 50-plus practices and 21 offices in the world's major financial centers.

The Opportunity

We are seeking an Administrative Project Coordinator to join our Firm. This position will be based in our Palo Alto office and is eligible to work remotely one day per week. The Administrative Project Coordinator is a front-line specialist providing concierge-style, high-level assistance to attorneys, which includes handling administrative tasks, travel arrangements, document management, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service. Responsibilities include, but are not limited to:

Administrative Tasks:

• Performs assignments that are varied and complex in nature, often while under time critical deadlines
• Coordinates complex travel requests including, but not limited to, the procurement of visa-related materials and passport renewal applications
• Troubleshoots software and hardware being used by attorneys, in consultation with technology staff
• Assists with document management and records retention for administrative files
• Develops project strategies to ensure efficient completion of tasks
• Consults with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work
• Acquires and deploys an understanding of all practice areas of the Firm along with knowledge of practice-specific tasks
• Coordinates with other Firm offices, both domestic and international, as required
• Assists with Department initiatives and special projects
• Assures that all completed projects adhere to accepted professional standards
• Assists with preparing materials for presentations and conferences
• Enters attorneys' time records and submits attorneys' expense reports
• Assists with attorneys' calendaring and scheduling requests
• Assists with attorneys' administrative requests
• Performs responsibilities of other support services when needed, including printing, scanning, duplicating, quality control, faxing and hand-delivering packages
• Organizes and facilitates conference and video calls
• Answers, screens, places phone calls, and takes detailed messages
• Monitors, assigns and completes job requests received through the team-based service request system
• Assists with processing and payment of vendor invoices
• Opens, reads and routes mail, as directed
• Demonstrates strong interpersonal, written and verbal communication skills to facilitate effective work relationships with others
• Manages Firm resources responsibly
• Complies with and understands Firm operations, policies and procedures
• Reliable physical presence in the office.
• Performs other related duties, as assigned

Business Development

• Prepares engagement letters and new matter memos for new clients and matters
• Assists with new-business conflicts process
• Assists in promoting business development, entering contacts and business activities in InterAction and coordinating with Marketing department as required

Client Relations:

• Coordinates with Conference Services for internal and client meeting requests, including but not limited to audio-visual, catering services and external vendors
• Coordinates client-related business meals and maintains up-to-date knowledge of Firm- and attorney-preferred restaurants
• Receives and interacts with incoming clients and visitors

Qualifications:

• Ability to provide upper-margin customer service
• Ability to synthesize information so as to prioritize and organize tasks
• High proficiency with relevant Firm computer software programs such as Outlook, Word, Excel (including, but not limited to, PivotTables, Filters, Conditional Formatting) and PowerPoint, with the ability to learn new software and operating systems
• High level of professionalism
• Flexibility and willingness to perform a wide range of tasks extending beyond routine expectations
• Initiative and confidence to assume a high level of responsibility in a fast-paced environment
• Ability to handle confidential/sensitive matters
• Ability to read, interpret, convey and follow instructions
• Excellent attention to detail; is neat and accurate
• Ability to communicate effectively and maintain a calm and professional demeanor
• Ability to work well independently, as well as effectively, within a team
• Ability to handle multiple projects, assignments and shifting responsibilities and deadlines
• Ability to work well under pressure
• Strong organizational skills
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs
• Flexibility to travel as required
• Ability to work in office
• Must be a Notary Public licensed in California or able to obtain a commission within six months of joining the Firm

Education and Experience:

• Minimum two years' related experience in a law or professional services firm
• Bachelor's Degree

Culture & Life at Skadden
What makes Skadden special is our people and the culture, community and spirit of collaboration we have created. We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do. We know that inclusion, equity and drawing on the strength of a wide spectrum of diverse talent only make us better and is vital to the firm's success. Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and professional staff.

Benefits

The overall well-being of our team is important to us. We offer generous benefits to help you achieve wellness in all areas of your life.

• Competitive salaries and year-end discretionary bonuses.
• Comprehensive health care (medical, dental, vision), savings plan/401(k) and voluntary benefits.
• Generous paid time off.
• Paid leave options, including parental.
• In-classroom, remote, and on-demand learning and professional development opportunities.
• Robust well-being classes and programs.
• Opportunities to give back and make an impact in local communities.

For further details, please visit:

Skadden is an Equal Opportunity Employer (Disability/Vet/other protected categories). For more information, please visit Skadden.com/careers.

The starting base salary for this position is expected to be within the range listed under Salary Details. Actual salary will be determined based on skills, experience (to the extent relevant) and other-job related factors, consistent with applicable law.

Salary Details

EEO Statement

Skadden is an Equal Opportunity Employer. It adheres to an equal employment opportunity policy that prohibits discriminatory practices or harassment against applicants or employees based on any legally impermissible factor including, but not necessarily limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.

If you are having technical issues applying for a position, please contact your local internet service provider. Applicants who are interested in applying for a position and require assistance or an accommodation during the process should contact Jennifer Lee at (212) 735-2073.

Skadden EEO and Affirmative Action Policy

Applicants Have Rights Under Federal Employment Law

In accordance with the Transparency in Coverage Rule,

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Applicants Have Rights Under California Law

Skadden will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.