The University of California, Merced is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is $20.93 - $34.72. The budgeted hourly range that the University reasonably expects to pay for this position is $25.30 - $26.75.

Remote/Hybrid eligibility: This position is eligible for hybrid schedule.

Initial applicant review will begin on or around April 10, 2024. Posting will remain open until filled.

9 months contract with possibility of extension.

The University of California, Merced, is the newest of the University of California system's 10 campuses and the first American research university built in the 21st century. With more than 9,000 undergraduate and graduate students, UC Merced offers an environment that combines a commitment to diversity, inclusion, collaboration and professional development. With bachelor's, master's and doctoral degree programs, strong research and academic partnerships, and community involvement, the UC Merced campus is continually evolving and requires talented, knowledgeable and dynamic educators, researchers, management and staff.

Ranked among the best public universities in the nation by U.S. News and World Report, UC Merced is uniquely equipped to provide educational opportunities for highly qualified students from the San Joaquin Valley and throughout California. The campus enjoys a special connection with nearby Yosemite National Park, is on the cutting edge of sustainability in construction and design and supports the economic development of Merced and the region.

The Merced 2020 Project, a $1.3 billion public-private partnership unprecedented in higher education and completed in 2020, nearly doubled the physical capacity of the campus, enhancing academic distinction, student success and research excellence. UC Merced also operates the Downtown Campus Center, a $33 million, three-story administrative building located in the heart of Merced.

The university's mission of educational excellence and rigorous inquiry is powered by three schools and numerous research institutes and centers that seek scientific and social solutions for the Valley, California and the world. In partnership with UC San Francisco, UC Merced is preparing the way for a rigorous medical education program.

The course of UC Merced's evolution is piloted by a long-range strategic plan. Enacted in 2021, the 10-year blueprint is guiding how the values of equity and justice influence our pathway to earning Carnegie R1 research status, growing enrollment, upholding our identity as a minority-serving institution, and operationalizing how commitments to equity, diversity and inclusion are enacted in each campus unit.

Applies professional human resources knowledge and organization policies and procedures to provide guidance to resolve a variety of human resources issues of moderate scope and complexity. Provides technical, administrative, , and clerical support to various units in the Human Resources Department, including Compensation and Classification, Recruitment, and, as time allows, to the Human Resources Managers. Researches and compiles information develops and maintains spreadsheets, maintains department metrics, prepares reports, orders supplies, maintains databases, and maintains calendars. The incumbent in this position interacts with staff at all levels at the UC Merced campus, other UC campuses, and the Office of the President. This is a Confidential position, meaning employees' duties typically require access to confidential information, which contributes significantly to developing management's positions in bargaining or grievances.

KEY RESPONSIBILITIES

• As a first-level reviewer, the HR Assistant ensures the eligibility and completion of STAR, Stipend, and Out-of-Class payment requests. Review classification and reclassification submissions to guarantee packet completeness, promptly notifying the relevant departments of missing information. Tracks and audits salary increases for represented employees; serves as the primary contact for inquiries regarding compensation programs, personnel policies, and procedures. Collaborating with higher-level analysts, identify appropriate benchmarks for various positions utilizing a range of external survey sources, including those provided by UC Compensation. Efficiently coordinate with payroll or departments to ensure accurate and timely processing of all compensation actions, while working closely with systemwide HR to update and maintain crucial data such as title code, job code, and salary information. Gathers data for the annual Grade Watchlist process and assists in coordinating employee notifications as required.
• Tracks, logs, and audits all requests submitted to the Comp/Class and TA units and provides metrics as requested. Completes reports and provides comprehensive metrics analysis and dashboards for Class/Comp and TA. Attends and participates in Class/Comp systemwide training and regularly scheduled calls. Ensures that HR information provided on the UCM website is current and accurate. Assists with developing and delivering campus-wide Compensation-related presentations for classification and compensation programs.
• As the primary point of Talent Acquisition submissions, serves as a liaison between the Comp/Class Unit and TA to ensure all recruitment requests received by TA include the appropriate Class/Comp Approvals before assigning to recruiters. Ensures all offer letters align with the Comp/Class pre-approved hiring ranges. Review and approve contract extensions, route and log waiver of recruitments, and review, assign, and log recruitment requests. Download applications from TAMs when needed and provide TAM assistance to candidates, such as guiding them through application processes and resolving technical issues. Submit CBS2 tickets for service contracts and invoices, review and route rehire retiree forms, and update offer letter templates as needed. Coordinate access to performance documents for hiring managers and send notifications to employees receiving referral bonuses.
• Manages sensitive and confidential information, which contributes significantly to the development of management's positions in bargaining or grievances related to effectively collaborating with client groups. Respond to RFI requests from Labor Relations and/or Leadership. General HR Support: Manages HR mail and email, orders supplies, and oversees TA and Comp email accounts; creates and edits webpages, manages personnel files, responds to job description and resume requests, coordinates telecommute agreements, schedules department meetings, assists with requests for information, and creates infographics, flyers, and forms as needed. Assists with event planning, execution as needed, and other duties as assigned.
• Manages HR mail and email, orders supplies, and oversees TA and Comp email accounts; creates and edits webpages, manages personnel files, responds to job description and resume requests, coordinates telecommute agreements, schedules department meetings, assists with requests for information, and creates infographics, flyers, and forms as needed. Assists with event planning and execution as needed. Other duties as assigned.

EDUCATION and EXPERIENCE

• High school diploma and/or equivalent certification/experience/training.
• Bachelor's degree from an accredited university in Business Administration.

or

• Three years of work experience in administrative/clerical work experience in a Human Resources setting, or the equivalent years of work experience which have led to the development of the skills, knowledge, and abilities essential to the successful performance of the duties assigned to the position is required.

CRITICAL KNOWLEDGE and SKILLS

• Attention to detail and accuracy.
• Skill in managing sensitive and confidential information regarding bargaining unit issues.
• Knowledge of HR processes within an HR department. (Preferred)
• Knowledge of processes and procedures for maintenance of personnel files. (Preferred)
• Knowledge of department processes and procedures. (Preferred)

Background check will be required.

How to Apply:
An online application is required for each position to apply.The University of California, Merced is aware that some web-based application processes may be cumbersome for differently abled applicants. Where appropriate, alternative accommodations will be provided. For applicants with disabilities who need additional assistance using TAM, or reasonable accommodations during the interview or search process, please contact ucmjobs@ucmerced.edu.

Equal Employment Opportunity:
The University of California, Merced is an Equal Opportunity/Affirmative Action employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, citizenship, sex, age, marital status, sexual orientation, gender identity or expression, disability, pregnancy, or status as a disabled veteran or Vietnam-era veteran, or other protected categories covered by the UC Nondiscrimination and Affirmative Action Policy. UC Merced intentionally promotes and maintains a discrimination- and harassment-free workplace by demonstrating it neither condones nor tolerates employment practices that discriminate against or harass any person or specific group of persons on the basis listed above. We seek candidates who will support our vision to cultivate a vibrant, equity-minded, inclusive excellence university community. When applying to UC Merced, we strongly encourage you to reflect on our Principles of Community and our 2021 strategic plan.

Vaccination Program Policy:

As a condition of employment, you will be required to comply with the University of California SARS-CoV-2 (COVID-19) Vaccination Program Policy. All Covered Individuals under the policy must provide proof of Full Vaccination or, if applicable, submit a request for Exception (based on Medical Exemption, Disability, and/or Religious Objection) or Deferral (based on pregnancy) no later than the applicable deadline. For new University of California employees, the applicable deadline is 14 days after their first date of employment.

Smoke and Tobacco Free Policy:
The University of California, Merced is a smoke and tobacco free workplace. Information and the Smoke and Tobacco Free policy is available at http://smokefree.ucmerced.edu.

E-Verify:
All employers who receive Federal contracts and grants are required to comply with E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA). E-Verify electronically verifies employment eligibility by comparing information provided on the I-9 form to records in the DHS and SSA databases. Certain positions funded by federal contracts/subcontracts requires UC Merced to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

Pay, Benefits & Work Schedule:
For information on the comprehensive benefits package offered by the University of California visit: http://ucnet.universityofcalifornia.edu/compensation-and-benefits/