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- Assists with all internal and external HR related matters
- Manage employee database and preparing reports
- Assists with recruitment effort for all exempt, nonexempt and temporary workers including writing and placing advertisements, working with recruiting firms (when approved and appropriate) and screening and interviewing candidates, reference and/or background checks. Works with the hiring manager and HR Manager to extend job offers
- Conducts employee onboarding including new-employee orientations, benefits enrollment and ensuring a positive experience for the new hire
- Creates new hire and termination packets in alignment with state and federal regulations
- Manages HR shared email inbox
- Receive and distribute all incoming HR mail
- Escalate employee complaints to HR management
- Completes EDD forms and audits
- Recognizes and brings attention to any business and personnel risk
- Assists with benefits enrollment and administration
- Assists in coordination of mandated trainings such as Anti-Harassment
- Maintains department records and reports in HR systems and paper files where necessary
- Supports with payroll process with HR management
- Participates in HR meetings and attends other meetings, such as seminars
- Ensures compliance with all federal, state and local employment laws
- Facilitates Leaves of Absences including FMLA, CFRA, PDL and ADAAA. Answers employee questions regarding leave of absences policies and procedures and tracks employees on LOA in compliance with all applicable state and federal laws
- Minimum of 10 hours CRA volunteer hours per year. This is compensable time and mileage is reimbursed. Volunteer hours are typically scheduled within business hours
- Other duties as assigned
- Minimum 2 years' experience in a Human Resources with specialized knowledge in the areas of recruitment, benefits administration, leaves of absence, payroll and HR systems (Paylocity)
- Comprehensive understanding of local, state and federal employment laws, and best practices
- Exceptional interpersonal communication and relationship-building skills
- Excellent verbal and written communications skills
- Works comfortably under pressure and meets tight deadlines
- Outstanding organizational and conflict management skills
- Meticulous attention to detail
- Proficiency using MS Office, MS Word, Excel and email and calendar systems
- HRCI or SHRM certification desired
- BA degree in human resources, business, psychology or related fields or combination of equivalent education/experience desired
- Ability to multi-task in a fast-paced environment
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Vaco LLC and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco") respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco's HR Notice at Collection for California Applicants and Employees .
- Virginia residents may access our state specific policies .
- Residents of all other states may access our policies .
- Canadian residents may access our policies in English and in French .
- Residents of countries governed by GDPR may access our policies .
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual's skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.