Overview:

Responsibilities:

• Enter project information into the accounting system based on contracts and Project Manager/Client preferences
• Request contracts, job cost budgets, fee breakouts, authorizations to proceed, etc., as necessary
• Maintain, track and update project-related records, including contracts, change orders and additional services
• Work with Project Managers to ensure that appropriate contracts are in place to bill (Owner/Architect, Subconsultants)
• Review project budgets and labor plans to ensure that they remain updated
• Review labor and expenses to ensure they're posted correctly
• Review and process consultant invoices, rejecting and requesting revised invoices as needed and ensuring that all required documentation is received
• Coordinate and communicate with Project Managers, Clients, and Consultants to ensure accurate and timely billing; considered first point-of-contact for most billing inquiries
• Prepare and distribute invoices in accordance with contractual agreements, billing cycles and Client deadlines, ensuring that all required documentation is in place
• Prepare, collect, and submit special reporting for HKS and sub-consultants including but not limited to Pay Apps, Utilization reports, EBO reports (SBE/MBE/WBE, etc.), timesheets, lien waivers, etc.
• Perform collections on outstanding invoices
• Analyze unbilled detail to reduce WIP and to optimize billing possibilities for the billing period
• Reconcile fees and investigate discrepancies as needed
• Process invoice adjustments/credits and facilitate the write-off process for old outstanding invoices to minimize uncollectable A/R
• Close out projects upon completion
• Compile information for internal and external , as required

Qualifications:

• Bachelor's degree in Accounting, Finance, and/or an equivalent degree preferred
• Typically, 1 to 2 years of general accounting and/or billing experience required
• Understanding of generally accepted accounting principles and financial analysis
• Experience in Microsoft Excel, Outlook and Word is required
• Deltek Vision experience is preferred
• Effective communication (both oral and written), organizational and interpersonal skills
• Strong work ethic and eagerness to produce high quality results
• Must be a self-starter and willing to learn and grow within the position
• Ability to work independently, as well as part of a team and build professional relationships with internal and external clients
• Keen attention to detail and strong problem-solving skills
• Ability to prioritize and multi-task
• High level of professionalism and standards

#LI- KT1

Base Salary Range: $56k - 66k annually - for Seattle, San Francisco, San Diego, Los Angeles, Denver, & New York Location only.

The estimate displayed represents the general base salary range of candidates hired in Seattle, San Francisco, San Diego, Los Angeles, Denver, & New York Location only. Factors that may be used to determine your actual salary may include internal equity, experience, education, specialty and training.

HKS offers a comprehensive total compensation & benefits package with health, dental, and vision care coverage, 401(k) plans, life & AD&D insurance, short/long term disability plans, paid days off (sick leave, parental leave, vacation), and much more for benefits-eligible employees. To learn more about our benefits visit .

If you currently work for HKS, please submit your application via the Internal Careers Portal.

HKS is an EEO/AA Employer: M/F/Disabled/Veteran