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Administrative Support Coordinator
Fresno, CA
Job Description
Administrative Support Coordinator
Job No: 538326
Work Type: Staff
Location: Fresno
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time
Administrative Support Coordinator
(Administrative Support Coordinator II)
Compensation and Benefits
Anticipated Hiring Salary Range: $3,865 - $4,058 per month
Full CSU Classification Salary Range: $3,865 - $6,336 per month
- This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.
The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found .
Job Summary
Under general direction of the Director of each research center, this position supports the Director in the day-to-day administration of the office and research program. This position will perform a variety of administrative and clerical duties and is also responsible for the financial reporting and reconciliation of accounts under the research center and Director. Additionally, responsibilities include overseeing the day-to-day administrative operations of the center and providing required support for the research faculty, staff, and students.
Key Qualifications
- Comprehensive and detailed knowledge of the university infrastructure, policies, and procedures, particularly as they relate to fiscal management.
- Thorough mastery of English grammar, punctuation, and spelling and ability to clearly communicate orally and in writing.
- Expertise in using office software packages, technology, and systems (Microsoft Office Suite, email, calendar, etc.).
- Working knowledge of budget policies and procedures.
- Thorough knowledge of office equipment and ability to use a broader range of technology, systems, and packages.
- Skill/Ability to:
- Interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist.
- Understand and troubleshoot most office administration problems and be responsive to inquiries and requests.
- Troubleshoot most office administration problems and respond to all inquiries and requests related to the work area.
- Create, organize, and maintain accurate technical, complex, sensitive and/or confidential records and files.
- Understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
- Analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
- Perform business math, analyze budgetary data, and make accurate projections requiring some inference.
- Effectively write and present own reports.
- Ability to draft and compose correspondence and standard reports.
- Effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
- Use negotiation and persuasion skills to achieve results and expedite projects.
- Establish and maintain cooperative working relationships and promote a positive, service oriented collegial work environment with people of diverse backgrounds.
- Ability to create and maintain program records and provide data for review in developing and implementing strategies to support programmatic goals and enhance processes.
- Effectively organize and manage multiple tasks in a fast-paced team-oriented environment.
- Exceptional organization and time management skills with attention to detail and data accuracy.
- Work with frequent interruptions while juggling multiple assignments and projects.
To view the full list of qualifications and job responsibilities, please click the Position Description button above.
Education and Experience
- Completion of a high school program, technical/vocational program, or their equivalents.
- Four years of related office work experience.
- Specialized Skills:
- Experience to be fully functional in all technical aspects of work assignments including personnel, payroll, budget, and accounting.
- Preferred Skills:
- Must be able to work in an up-tempo environment, meet hard deadlines and keep updated on policy requirements.
- Experience in a university, academic or research institution is desirable.
- Experience working with research grants, contracts, and programs such as ARI, and ability to stay updated on the latest application procedures.
- Thorough knowledge of University and Fresno State Foundation accounting systems including Peoplesoft Data Warehouse, JD Edwards, and QuickBooks.
- Strong customer service skills.
- Ability to:
- Keep financial records on a large number of grants and contracts, explain financial accounting rules to faculty and staff, and respond to a broad set of inquiries on a daily basis.
- Accept on-going changes (operational/personnel), adjust priorities and be responsive to short notice requests and deadlines.
- Work alone and in group settings.
- Specialized Skills:
Department Summary
California State University, Fresno's viticulture and enology program is known throughout the world for its excellent academic and research programs. Fresno State is located in a region known for producing some of the world's best wine, table, and raisin grapes. The Department of Viticulture and Enology offers undergraduate and graduate level degrees, and certificate programs in enology and sustainable viticulture. Fresno State has earned a reputation for producing quality students through its hands-on approach to learning.
Deadline & Application Instructions
Applications received by April 28, 2024 will be given full consideration by the search committee.
- Applications received after that date will be forwarded at the request of the Hiring Manager and/or search committee.
Please click "Apply Now" to complete the employment application for California State University, Fresno. Interested applicants must complete the application and attach the following: 1) their most recent resume/vitae, 2) a cover letter that addresses their specific qualifications and interest, and 3) contact information for three professional references.
Fresno State
California State University, Fresno is one of 23 campuses in the California State University System. The University's mission is to boldly educate and empower students for success through our values of Discovery, Diversity and Distinction. The current student population is more than 25,000, including a large percentage of students with diverse and culturally rich backgrounds. The University serves the San Joaquin Valley while maintaining deep involvement with the state, nation, and across the globe.
Metropolitan Fresno, with a multi-ethnic population of over 527,000, is located in the heart of the San Joaquin Valley. The campus is within driving distance of Yosemite, Kings Canyon and Sequoia National Parks, San Francisco, Los Angeles, the Monterey Peninsula, beaches, sailing, lakes, and numerous ski resorts. Fresno boasts one of the most reasonable housing markets in California and offers a wide array of locally grown fruits and produce.
Equal Employment Opportunity Information
California State University, Fresno is committed to maintaining and implementing employment policies and procedures in compliance with applicable state and federal equal employment opportunity laws and regulations. Executive Orders 1096 and 1097 prohibit discrimination, harassment, and retaliation on the basis of a protected status: race, color, religion, national origin, ancestry, age, sex (including gender identity), sexual orientation, marital status, pregnancy, mental disability, physical disability, medical condition and covered veteran status. Fresno State's commitment to diversity informs our efforts in recruitment, hiring, and retention. We are proud to be an affirmative action and equal opportunity employer.
COVID19 Vaccination Policy
Per the , it is strongly recommended that all employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Questions may be sent to .
Supplemental Information
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with California State University, Fresno. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Fresno State has identified as sensitive.
The person holding this position is considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be a "designated position" under the California State University's Conflict of Interest Code. This will require the filing of a Statement of Economic Interest on an annual basis and the completion of training within six (6) months of assuming office and every two (2) years thereafter.
Fresno State is a tobacco-free, smoke-free and vapor-free campus.
Fresno State is not a sponsoring agency for staff or management positions. (e.g. H1-B Visas)
To apply, visit
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Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
4+ years
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