Under general supervision and advisement of the Chief Administrative Officer (CAO) and Department Chair, the Academic Personnel Analyst is independently responsible for the academic personnel management of non-senate faculty (Continuing and Unit 18 Lecturers) including recruitment, preparation and submission of appointment and academic review files, visa processing and UC Path entries for MAE, the Masters in Advanced Studies (MAS) Program in Architecture-based Enterprise Systems Engineering (AESE) and MAE Summer Session. Serves as a resource to non-senate faculty on compensation programs, benefits, leaves and a wide variety of general departmental policies, procedures and precedents related to academic personnel.

Supports recruitment and preparation and submission of appointment files for other ladder-rank faculty and L(P)SOEs.

Responsible for creation and processing of Visiting Scholar appointments. Serves as a resource to Visiting Scholars on a wide variety of general departmental policies, procedures and precedents related to academic personnel.

• Basic knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR. Experience in higher education and an in-depth understanding of the academic process. Demonstrated previous experience in the areas of academic affairs and academic personnel.

• Knowledge of organization, college and departmental formal and informal policies and procedures and understanding of variances to stated policies. Strong demonstrated experience working with policies and procedures as they relate to personnel, benefits and payroll administration. Knowledge of university pay scales, salary administration, benefits, payroll system and payroll forms related to academic affairs and academic personnel.

• Knowledge of human resources management systems and other related business software programs and systems. Demonstrated skill in using personal computers and a wide variety of software packages for presentations, written communication, data processing and electronic communication (e.g. MS Word, Excel, Access, internet searches, Gmail, etc.).

• Demonstrated organization, problem solving, and communication skills. Demonstrated ability to take initiative and work independently and effectively with minimal supervision. Strong demonstrated organizational skills, with the ability to prioritize daily operations and projects in order to meet rigid deadlines, ensure smooth workflow and handle multiple tasks simultaneously. Excellent oral and written communication skills, with the ability to provide information and/or instructions in a clear, concise manner. Ability to write concisely, persuasively and in summary form. Ability to interact effectively with a diverse community of faculty, staff and public using diplomacy, tact and flexibility in various circumstances.

• Excellent interpersonal skills to communicate with faculty, students and staff using tact, diplomacy and discretion; excellent interpersonal, oral and written communication skills, and skill to articulate complex program requirements to a variety of individuals with broad educational, cultural, and language backgrounds; a pleasant, cooperative personality.

• Knowledge of unit academic culture and educational goals of discipline(s) served.

• Analytical skills to conduct analysis and develop recommendations to Chairs / unit management. Ability to locate, extract and identify important information and data; analyze, synthesize and compile data and present in a meaningful fashion and effectively. Ability to use a wide variety of resources and formats to compile material and data.

• Demonstrated ability to perform work with attention to detail.

• Ability to maintain confidentiality regarding financial, payroll, and personnel information.

• Ability to interpret university and INS visa, immigration and non-resident tax regulations related to employment.

• Ability to establish new procedures for faculty and department operations, when necessary, along with skill to perform work according to established protocols.

• Excellent reading and comprehensive skills to analyze, understand and interpret complex materials and documents.

• Demonstrated knowledge of standard and computerized filing systems. Ability to maintain and cross-reference complex filing systems for rapid/easy retrieval by self and others.

• Job offer is contingent on clear Background Check.

• Occasional overtime and/or evenings/weekends may be required.

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