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Wedding & Conference Planning Coordinator
Job Description
Year Round
About Palisades Tahoe
Palisades Tahoe is the largest ski resort in the Lake Tahoe region, boasting 6,000 skiable acres across eight peaks. The more than 70-year-old resort celebrates a rich history as the host of the 1960 Winter Olympics, the Spring Skiing Capital, and home mountain to dozens of Olympic and World Cup athletes across multiple snow sports. With an average annual snowfall of 400 inches, Palisades Tahoe frequently operates the longest ski and snowboard season in Lake Tahoe. The European-inspired Village at Palisades Tahoe offers year-round events and over 50 bars, restaurants, and boutiques, many of which are locally owned and operated. Palisades Tahoe is on the Ikon Pass, which offers access to 47 international ski destinations. In 2021 the resort changed its name, trading in a harmful slur for a name that better reflects its values and legacy. Visit the Palisades Tahoe website or call 1.800.403.0206 to learn more. You can also visit us on Instagram, Twitter, Facebook, and Vimeo.
A Great Job and Benefits to Match:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Applicants must be 18 years of age.
Job Summary:
The duties and responsibilities of an Event Planner require the ability to communicate well with customers and venues. Event planners must pay careful attention to detail using information from several sources to plan a successful event. Other Event Planner responsibilities include:
The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills and attention to detail are equally important. Excellent growth potential.
Competencies and Job Requirements:
Required:
Education and Experience:
Required:
Preferred:
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk, talk, see, and hear. Sits for extended periods of time at a computer station or work desk; stands and walks regularly throughout the day; uses hands and fingers to operate computers and office equipment for up to 8 hours each day; lifts up to 10 pounds regularly; exposed to typical office environment conditions and noise levels. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perceptions and the ability to adjust focus.
The base hourly pay range below represents the low and high end of the Palisades Tahoe Resort, LLC's hourly pay range for this position. Actual pay will vary and may be above or below the range based on various factors including but not limited to experience, education, training, location, merit system, quantity or quality of production, responsibilities, and regular and/or necessary travel. The range listed is just one component of Palisades Tahoe Resort, LLC's total compensation package for employees. Other rewards may include short-term and long-term incentives and many region-specific benefits.
Base hourly pay range: $22.60 - $29.38 per hour
Working Conditions:
Indoor/Outdoor: While performing the duties of this job, the employee may be exposed to outside weather conditions.
Hazardous Materials/Noise: The noise level in the workplace is usually moderate.
Equipment Used in Job: None
Employment with Palisades Tahoe, LLC is "at will" for no definite period of time. The employee may terminate employment at any time without notice or cause, and so too can Palisades Tahoe, LLC terminate employment relationship at any time without notice or cause.
For information on Alterra Mountain Company's Social Responsibility work including our Diversity, Equity, & Inclusion actions, please see our webpage at www.alterramtnco.com/social-responsibility. Among other resources, Alterra has Employee Resource Groups to support the BIPOC (Black, Indigenous, and people of color), disability, LGBTQIA2S+, and women communities within our workforce.
About Palisades Tahoe
Palisades Tahoe is the largest ski resort in the Lake Tahoe region, boasting 6,000 skiable acres across eight peaks. The more than 70-year-old resort celebrates a rich history as the host of the 1960 Winter Olympics, the Spring Skiing Capital, and home mountain to dozens of Olympic and World Cup athletes across multiple snow sports. With an average annual snowfall of 400 inches, Palisades Tahoe frequently operates the longest ski and snowboard season in Lake Tahoe. The European-inspired Village at Palisades Tahoe offers year-round events and over 50 bars, restaurants, and boutiques, many of which are locally owned and operated. Palisades Tahoe is on the Ikon Pass, which offers access to 47 international ski destinations. In 2021 the resort changed its name, trading in a harmful slur for a name that better reflects its values and legacy. Visit the Palisades Tahoe website or call 1.800.403.0206 to learn more. You can also visit us on Instagram, Twitter, Facebook, and Vimeo.
A Great Job and Benefits to Match:
- Free skiing + riding privileges to 17 iconic resorts including Palisades Tahoe, Mammoth Mountain, Steamboat, Solitude and more!
- 401(k) plan with generous company match
- Free lift tickets, plus 50% off lift tickets
- 25%-50% discount at Food & Beverage locations at Palisades Tahoe
- 30% discount at Palisades Tahoe operated retail stores, including The North Face, Oakley and more
- Employee Assistance Program (EAP)
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.
Applicants must be 18 years of age.
Job Summary:
The duties and responsibilities of an Event Planner require the ability to communicate well with customers and venues. Event planners must pay careful attention to detail using information from several sources to plan a successful event. Other Event Planner responsibilities include:
- Listening attentively to customer requests and keeping records of these requests
- Managing and budgeting customer finances
- Provide administrative services, such as monitoring and ordering supplies, maintaining CRM(Amadeus/Delphi.fdc) system hygiene (actuals, reports, invoice corrections), filing and office organization.
- Create organized and well-structured Banquet Event Orders (BEOs) based on client's needs that communicate event set up, structure, menus and timelines that are clear and concise for successful event execution.
- Manage new Amadeus/Delphi layout project by creating floorplans, inventories and templates.
- Support Event Managers in all capacities including client communication and follow up, BEO creation.
- Manage internal meetings on-own from initial planning to event execution. If on site coverage is needed, reach out to planners to ensure proper coverage.
- Actively participate in all weekly Banquet and Planning Team meetings.
- Create and modify existing event documents to represent current procedures and information including menu's, templates, and training protocols.
- Distribute communication documents such as BEO's, resumes, reports, memos, and letters using Microsoft Suite and Amadeus/Delphi.fdc CRM.
- Handle correspondence, signage, emails and post-convention surveys for Planning Team
- Modify, edit and update Amadeus/Delphi.fdc to reflect actuals, current menus and final invoicing from accounting.
- Perform all duties as deemed necessary for the success of the department.
- Perform exceptional follow-up procedures to ensure the guest's satisfaction.
- Adhere to all departmental and company policies and procedures and participate in all departmental and resort training and development courses.
- Setting Up an appropriate venue suitable for the type of event
- Having good knowledge of geographic locations and their main attractions
- Organizing audiovisual equipment in advance
- Coordinating hotels, transportation, and food
- Attending and monitoring activities to ensure client satisfaction
- Reviewing bills and approving payments
The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills and attention to detail are equally important. Excellent growth potential.
Competencies and Job Requirements:
Required:
- Able to communicate effectively in writing and verbally across all levels of the organization.
- Excellent organizational and problem-solving skills with the ability to handle multiple tasks and meet deadlines.
- Able to establish and maintain effective working relationships and interact with others
- Working knowledge of computers including Delphi.fdc, Amadeus,MS Office (Word, Excel, Outlook, Access)
- Expertise, willingness, and confidence in interacting with clients and vendors.
- Able to work with a sense of urgency.
- Display a neat, clean, and business - like appearance at all times.
Education and Experience:
Required:
- High School Diploma or GED
- Two years related experience and/or training; or equivalent combination of education and experience
Preferred:
- Bachelor's Degree
Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to walk, talk, see, and hear. Sits for extended periods of time at a computer station or work desk; stands and walks regularly throughout the day; uses hands and fingers to operate computers and office equipment for up to 8 hours each day; lifts up to 10 pounds regularly; exposed to typical office environment conditions and noise levels. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perceptions and the ability to adjust focus.
The base hourly pay range below represents the low and high end of the Palisades Tahoe Resort, LLC's hourly pay range for this position. Actual pay will vary and may be above or below the range based on various factors including but not limited to experience, education, training, location, merit system, quantity or quality of production, responsibilities, and regular and/or necessary travel. The range listed is just one component of Palisades Tahoe Resort, LLC's total compensation package for employees. Other rewards may include short-term and long-term incentives and many region-specific benefits.
Base hourly pay range: $22.60 - $29.38 per hour
Working Conditions:
Indoor/Outdoor: While performing the duties of this job, the employee may be exposed to outside weather conditions.
Hazardous Materials/Noise: The noise level in the workplace is usually moderate.
Equipment Used in Job: None
Employment with Palisades Tahoe, LLC is "at will" for no definite period of time. The employee may terminate employment at any time without notice or cause, and so too can Palisades Tahoe, LLC terminate employment relationship at any time without notice or cause.
For information on Alterra Mountain Company's Social Responsibility work including our Diversity, Equity, & Inclusion actions, please see our webpage at www.alterramtnco.com/social-responsibility. Among other resources, Alterra has Employee Resource Groups to support the BIPOC (Black, Indigenous, and people of color), disability, LGBTQIA2S+, and women communities within our workforce.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
High School or Equivalent
Required Experience
2+ years
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