Job Posting: Office Technician (Typing) - Captain, AI- Access to Health Care
CDCR - San Quentin State Prison
$3,609.00 - $4,518.00 per Month
Final Filing Date: 5/9/2024
This position is eligible for hybrid work schedule, in accordance with the Statewide Telework Policy, and will be required to report to the office as needed/required. Selected candidate must reside within California.
*Individuals who are eligible for Training and Development assignment may also be considered for this position (s).
Under the general supervision of the Captain, AI, this position is expected to exercise a high degree of initiative and independence in assuming responsibility for providing reception/clerical support for the Access to Health Care Unit.
Prepare letters, memorandums, and correspondence for the Captain, AI, and other Access to Health Care staff. Maintain the calendar for the Captain, AI, and schedule appointments. Notify the Captain, AI, of any changes and/or additions to appointments he/she attends.
Maintain a computerized system for tracking Probation Reports, Annual Evaluations, and COPAS reports for Access to Health Care staff. Maintain a tracking system for Access to Health Care assignments, ensuring the Captain, AI, and Correctional Administrator are alerted to any assignments overdue. Maintain an accurate filing system, prioritizing all work assignments.
Ensure all DOM Manuals are updated. Maintain bulletin boards ensuring Declarations of Postings are completed and submitted in a timely manner. Order and maintain supplies for the Access to Health Care Unit. Respond in a timely manner to inquiries in person or by phone regarding time off, overtime worked, PIE hours, etc. Import weekly data disc from Personnel Lieutenant and auto posting into PPAS program. Program and distribute overtime report to the AWBS, Central Services Captain, Personnel Lieutenant, Accounting Officer, and Budget Analyst. Computer maintenance: daily, weekly, and monthly back-up of the hard drive onto a disc, and compressing hard drive.
Maintain and Inmate Appeals tracking system to ensure due process is met. Prepare memorandums for duplication of lost/broken keys. Answer incoming calls, redirecting the caller to the appropriate staff. Open and distribute mail delivered to the Access to Health Care Captain, AI.
Attend all training, meetings, and seminars as needed or required. Performs other related duties. Utilize Timekeeping Manual. Archive records.
You will find additional information about the job in the Duty Statement.
Vision
We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.
Mission
To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.
The California Department of Corrections and Rehabilitation and the California Correctional Health Care Services are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of cultural backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.
San Quentin State Prison is California's oldest and best known correctional institution, which was established on the site currently known as Point San Quentin, in July of 1852, as an answer to the rampant lawlessness in California at the time. The prison rests overlooking the bay on 432 acres, and is located just 12 miles north of the Golden Gate Bridge in the county of Marin. The walled prison is made up of four (4) large cell blocks (West, South, North, and East Block), one (1) maximum security cell block (the Adjustment Center), Central Health Care Service Building, a medium security dorm setting and a minimum security firehouse.
**Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.
**Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
**Candidates new to CDCR are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.
**EMAIL ADDRESS
CDCR employees are encouraged to use their existing CDCR email address on their job application, but it is not a requirement.
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/9/2024Who May Apply
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
A Typing Certificate is REQUIRED and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate Typing Certificate will be rejected for being incomplete and will not be considered.
Information about acceptable typing certificates can be found here: https://www.calcareers.ca.gov/CalHRPublic/GeneralInfo/TypingCertification.aspx