The Administrative Assistant provides daily clerical and administrative support services for the inside/outside Civil Construction department.

• High school diploma or general education degree (GED).

• Accounting knowledge and experience preferred.
• One-year experience providing administrative support in an office environment preferred.

• Requires strong organizational skills, attention to detail, and the ability to prioritize and complete multiple projects in a timely manner.
• Must have high level of interpersonal skills to handle sensitive, confidential situations.
• Requires working knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, Access, Outlook, and Adobe PDF.
• Must be able to communicate effectively, both orally and in writing.
• Good punctuation, spelling, and grammar skills are critical.
• Must maintain professional confidentiality.
• Must be able to effectively work independently & within a team environment.

• Answer field calls from Superintendents.
• Updates Excel spreadsheets and Access worksheets daily.
• Log and process new work orders for Southern California Edison (SCE).
• Maintain project master worksheet and other electronic files for Civil customers.
• Gather and review all necessary back up documentation for completed projects.
• Follow up with field Superintendent/Tasker on billing for projects that have been complete, but not fully billed.
• Prepare and submit billing to Civil customers through assigned website.
• Oversee and/or process day-to-day administrative items (i.e., expense reports, supply requisitions, personnel transaction forms, operating budgets, etc.) per supervisor's authorization.
• Submit daily crew lists to SCE.
• Process monthly and quarterly accruals.
• Perform additional assignments per supervisor's direction.

• Starting at $20 - $30 per hour DOE
• Medical, Dental, Vision, and Life Insurance
• Paid Time Off
  
  

• Background check, credit check, MVR and drug screen may be required.
• Minorities/Females/Disabled/Veterans. EEO/AAP

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