Temporary Employment Program

Temporary Employment

78221BR

Job Summary

The UCSF PMO is an internal business advisory unit of skilled professionals who provide consulting services to the UCDF campus. The PMO works with central leaders, the schools and department staff to implement both campus-wide and unit specific operational improvements. The PMO's consulting services include strategic planning, business process improvement, systems implementations, and organizational restructuring. The PMO is a recharge unit that bills for all of its services, delivering between 50-75 discrete projects per year. The PMO portfolio and department operations require significant financial management support and general operations coordination.


The PMO Financial Analyst (FA) will play a critical role in managing the day-to-day operations of portfolio of projects. With guidance from the Senior Program Manager but working independently, the FA handles a broad range of financial and general program operations responsibilities. The FA uses skills as a seasoned, experienced financial services professional with a full understanding of industry practices and organizational policies and procedures. Resolves a wide range of issues. Demonstrates good judgment in selecting methods and techniques for obtaining solutions.

The successful candidate has experience working on large Information Technology projects financial management, knowledge of fund accounting principles, and strong data analysis skills and reporting.

The hourly compensation range for this role is $32.09-$68.87. An offer will take into consideration the experience of the final candidate, position requirements, AND the current salary level of individuals working at UCSF in a similar role.

For roles covered by a bargaining unit agreement, there will be specific rules about where a new hire would be placed on the range.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html"

Department Description

UCSF's Temporary Employment Program (TEP) recruits and hires temporary employees for immediate clerical and technical support services to UCSF Departments and various off-campus locations. UCSF departments deploy temporary employees to work on special projects, fill in for regular employees who are on vacation or leave, or to temporarily fill a vacant position during recruitment. Frequently temporary employees become successful candidates for career and limited appointment positions.

Required Qualifications

• Applies financial services concepts (i.e., accounting, accounts receivable, accounts payable, purchasing, collections and billing), to resolve issues, and prepare business process procedures and policy recommendations.
• Prepares and executes the full range of financial activity including annual/multi year budgeting and forecasting, monthly forecasting and reconciliation, purchasing and accounts payable. Purchasing includes identifying and fulfilling needs and structuring of POs for services as well as goods and materials. Supports recharge rate setting process and is responsible for project invoicing and collections.
• Assesses and recommends to management changes as needed to ensure financial processes maintain compliance with UCSF and OP requirements and internal financial / audit policies.
• Recommends and implements quality customer service standards and procedures to affect various constituencies, including internal department, UCSF and OP customers, and multiple external vendors.
• Provides analyses for complex summaries and proposals relative to a diverse range of topics to include adjusting recharge rates, developing a new sales tracking process, developing procedures for the revenue cycle (billing through collections), etc. Responsible for providing reports and analyses for varied and complex budgetary, financial and resource projects.
• Provides guidance to Associate Directors, project managers and team members on financial processing functions which may include accounts payable, accounts receivable, purchasing, recharge billing, travel / entertainment, and collections. Also provides guidance to department team on HR related procedures and requirements.
• Interprets related policies and advises customers accordingly.
• Provides department and project operations support. Department operations includes IT and facilities management (HR and Finance/Procurement already covered above). Thorough knowledge of financial processes, policies and procedures.
• Thorough knowledge of financial data management and reporting systems.
• High level of proficiency in the use of Excel spreadsheet, MS Word, Powerpoint ,Outlook and Smartsheets.
• Bachelor's degree in related area and OR equivalent experience / training.

Preferred Qualifications

• High level of proficiency in UCSF systems including UPlan, MyReports, BearBuy, MyExpense, Journals, SRS, Access Request System, Room Reservation systems, Concur, Service Now, OLPPS
• Thorough knowledge and understanding of internal control practices and their impact on protecting University resources.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.

In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Organization

TEP

Job Code and Payroll Title

004628 FINANCIAL SVC ANL 3

Job Category

Accounting / Finance, Administrative Support, Financial, Temporary Employment

Bargaining Unit

99 - Policy-Covered (No Bargaining Unit)

Employee Class

Temporary Employment

Percentage

100%

Appointment End Date

30-May-2025

Location

Flexible (combination of onsite and remote work), Hybrid, Mission Center Building (SF)

Shift

Days

Shift Length

8 Hours