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Furniture Project Management Lead
Mountain View, CA
Job Description
What this job involves -
The Furniture Project Management Lead Providing expertise in operational planning, furniture projects, workplace design and daily furniture requests within the Client's real estate portfolio. The Lead will focus on overseeing all projects as it relates to furniture activity. They will manage a team of Sr. Furniture Project Managers, Furniture Project Managers and Furniture Project Coordinators. They will be held accountable for all aspects of the team's activity. They will ensure the team has set up project files, folders, and templates at the start of each project, providing best practices; Manage the tracker throughout each project and help oversee the partnership between our 3rd party furniture dealer/vendor and JLL's Interior Design Team and Relocation Project Managers. They will lead project specific reporting to the client all while maintaining records in a manner that protects the client and JLL confidentiality. Additionally, they will manage the tracking of project hours, spend and vendor activities relative to assignment and complete JLL internal and client project close-out. They will oversee all furniture projects and reconfiguration, as well as all furniture related requests across the entire Bay Area portfolio.. They will be the point of contact and subject matter expert for furniture activity. They will be accountable for the schedule and budget for all furniture activity.. They will lead all lessons learned and continuous improvements. They will need to hit all KPI's/SLA's associated with the furniture program. The program includes installation, warehousing, design and furniture maintenance. This program is managed by JLL who has a 3rd party vendor in place for execution, design and warehousing. This role oversees all aspects of furniture project management and coordinates execution with the 3rd party. This role will need to train, mentor and manage an onsite team.
What is your day to day?
Plan and successfully manage all furniture projects ranging from simple requests to large scale reconfiguration and installations
Oversee a team who will manage furniture projects and furniture related activity
Manage extremely complex and sensitive project by self and/or supervise additional staff for execution.
Develop and implement furniture project plan, schedule, and budget through collaboration with the facility, project and vendor managers and adhere to it
Prepare/update reporting, dashboards, metrics and maintain files for due diligence and financials.
Serve as furniture single point of contact for all project related activity
Lead furniture meetings, develop agendas, create initiatives, identify goals around efficiencies and cost savings
Work independently; anticipate upcoming required project tasks and initiate activities for self and others
Participate in presentation interviews, convey key points, and answer potential client questions with a firm understanding of the project
Collaborates with Space Management, Project Management, Facility Management and other vendor team members on all efforts
Interfaces with designers and Client to develop options, finalize project concepts and prepare final documents for client approval
Engage SPW, Facilities, Strategic Planning team, RPM team and JLL PjM as needed for scope and cost related to projects
Develop and lead team training, employee improvement plans, career pathing and be the subject matter expert for your team
Desired experience and technical skills
People management experience, team management
Vendor management experience
Experience managing Project Managers
Experience with multiple manufacturers' furniture systems
Experience managing electrical and data activity as it relates to furniture or commercial spaces
Experience managing a project schedule and project budget
Provides constructive criticism with actionable directives
Strong written and verbal communication
Effective meeting management
Advanced knowledge of furniture planning and delivery services
Advanced knowledge of Project Management
Advanced knowledge of furniture systems, furniture installations and furniture reconfiguration
Advanced ability to coordinate colleagues, vendors, partners in a fast paced environment
Ability to manage multiple activities successfully with minimal guidance
Project oversight for large and complex furniture projects
Oversight of all furniture project activity
Experience in a CMMS technology with a move management module and/or client facilities management system
Proficient in Autocad
Knowledge of construction or commercial real estate industry
Enhanced ability to utilize the Google Suite of tech (sheets, slides, etc)
Familiarity with architectural drawings and furniture and space planning concepts
8 - 10 years of facility, project, large furniture activity or construction related experience in a Corporate Real Estate environment
Background in project management, construction management, architecture or project strategy planning is required
Background in the furniture industry is required
Ability to multi-task in a fast paced environment and work both in a team and independently
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
The Furniture Project Management Lead Providing expertise in operational planning, furniture projects, workplace design and daily furniture requests within the Client's real estate portfolio. The Lead will focus on overseeing all projects as it relates to furniture activity. They will manage a team of Sr. Furniture Project Managers, Furniture Project Managers and Furniture Project Coordinators. They will be held accountable for all aspects of the team's activity. They will ensure the team has set up project files, folders, and templates at the start of each project, providing best practices; Manage the tracker throughout each project and help oversee the partnership between our 3rd party furniture dealer/vendor and JLL's Interior Design Team and Relocation Project Managers. They will lead project specific reporting to the client all while maintaining records in a manner that protects the client and JLL confidentiality. Additionally, they will manage the tracking of project hours, spend and vendor activities relative to assignment and complete JLL internal and client project close-out. They will oversee all furniture projects and reconfiguration, as well as all furniture related requests across the entire Bay Area portfolio.. They will be the point of contact and subject matter expert for furniture activity. They will be accountable for the schedule and budget for all furniture activity.. They will lead all lessons learned and continuous improvements. They will need to hit all KPI's/SLA's associated with the furniture program. The program includes installation, warehousing, design and furniture maintenance. This program is managed by JLL who has a 3rd party vendor in place for execution, design and warehousing. This role oversees all aspects of furniture project management and coordinates execution with the 3rd party. This role will need to train, mentor and manage an onsite team.
What is your day to day?
Plan and successfully manage all furniture projects ranging from simple requests to large scale reconfiguration and installations
Oversee a team who will manage furniture projects and furniture related activity
Manage extremely complex and sensitive project by self and/or supervise additional staff for execution.
Develop and implement furniture project plan, schedule, and budget through collaboration with the facility, project and vendor managers and adhere to it
Prepare/update reporting, dashboards, metrics and maintain files for due diligence and financials.
Serve as furniture single point of contact for all project related activity
Lead furniture meetings, develop agendas, create initiatives, identify goals around efficiencies and cost savings
Work independently; anticipate upcoming required project tasks and initiate activities for self and others
Participate in presentation interviews, convey key points, and answer potential client questions with a firm understanding of the project
Collaborates with Space Management, Project Management, Facility Management and other vendor team members on all efforts
Interfaces with designers and Client to develop options, finalize project concepts and prepare final documents for client approval
Engage SPW, Facilities, Strategic Planning team, RPM team and JLL PjM as needed for scope and cost related to projects
Develop and lead team training, employee improvement plans, career pathing and be the subject matter expert for your team
Desired experience and technical skills
People management experience, team management
Vendor management experience
Experience managing Project Managers
Experience with multiple manufacturers' furniture systems
Experience managing electrical and data activity as it relates to furniture or commercial spaces
Experience managing a project schedule and project budget
Provides constructive criticism with actionable directives
Strong written and verbal communication
Effective meeting management
Advanced knowledge of furniture planning and delivery services
Advanced knowledge of Project Management
Advanced knowledge of furniture systems, furniture installations and furniture reconfiguration
Advanced ability to coordinate colleagues, vendors, partners in a fast paced environment
Ability to manage multiple activities successfully with minimal guidance
Project oversight for large and complex furniture projects
Oversight of all furniture project activity
Experience in a CMMS technology with a move management module and/or client facilities management system
Proficient in Autocad
Knowledge of construction or commercial real estate industry
Enhanced ability to utilize the Google Suite of tech (sheets, slides, etc)
Familiarity with architectural drawings and furniture and space planning concepts
8 - 10 years of facility, project, large furniture activity or construction related experience in a Corporate Real Estate environment
Background in project management, construction management, architecture or project strategy planning is required
Background in the furniture industry is required
Ability to multi-task in a fast paced environment and work both in a team and independently
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
Open
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